Question 1

How big a database can MachineHiring ATS handle?

Accepted Answer

The team has operated with ~400,000 resumes without any performance issues.

Question 2

Can MachineHiring ATS be fully white-labeled to our brand?

Accepted Answer

Yes—logo, name, and look/feel can be customized so it presents as your product.

Question 3

Can we send curated candidate lists to clients and run drip campaigns in MachineHiring ATS?

Accepted Answer

Yes—build "Lists," share with clients. Drip campaigns can be configured. Deliverability best-practices (warming, domains) could be considered to reduce spam issues.

Question 4

What makes MachineHiring ATS different from legacy applicant tracking?

Accepted Answer

MachineHiring ATS is fundamentally different from **legacy applicant tracking systems** because it’s built to be **fully customizable, automation-first, and recruiter-friendly** rather than forcing teams into rigid, outdated workflows.

Here’s what sets it apart:

* **Customization at the core** – Legacy ATS platforms are “one-size-fits-all.” MachineHiring ATS adapts to each company’s exact workflows, forms, reports, and branding — so recruiters don’t have to change how they work.
* **Automation-first approach** – Instead of manual data entry, back-and-forth scheduling, and repetitive follow-ups, MachineHiring ATS automates resume parsing, interview scheduling, reminders, assessments, reference checks, and more.
* **AI-driven matching** – Legacy systems rely on keyword searches; MachineHiring ATS uses **contextual AI matching** that understands job descriptions and surfaces the best-fit candidates quickly.
* **Centralized communications** – Emails, SMS, WhatsApp, and even video interview links can all be managed inside the ATS, with full audit trails — legacy systems often scatter communications across tools.
* **Compliance-ready** – Offers features like consent enforcement, audit logs, and message approvals — capabilities older systems rarely support natively.
* **Faster setup and scalability** – While legacy systems can take months to configure, MachineHiring ATS is built to scale quickly across divisions, brands, or regions.
* **Modern candidate experience** – Mobile-friendly applications, multilingual templates, and automated status updates give candidates a smooth journey, unlike the clunky forms common in older ATS software.
* **Cost aligned with value** – Rather than charging per-seat license fees like legacy vendors, MachineHiring ATS focuses on a partnership model with flat pricing and custom development options.

👉 In short: MachineHiring ATS isn’t just a database of resumes like older platforms — it’s a **modern recruiting engine** designed to save time, improve candidate experience, and give recruiters tools that truly fit their process.

Question 5

Can MachineHiring ATS customize onboarding checklists post-offer?

Accepted Answer

Yes — MachineHiring ATS can be configured to **customize onboarding checklists post-offer**.

Once a candidate accepts an offer, the system can trigger a tailored onboarding workflow with tasks that vary by role, department, or location. For example:

* **Role-specific tasks** – A sales hire might get CRM login setup and product training, while a developer gets code repository access and security training.
* **Location-based compliance** – Different forms, tax documents, or policy acknowledgments can appear depending on the candidate’s work state or country.
* **Manager and HR tasks** – Assign equipment requests, orientation sessions, or background verifications to the right internal stakeholders.
* **Progress tracking** – Recruiters and managers can monitor completion in real time, with reminders automatically sent for overdue steps.

Because MachineHiring ATS is built for customization, these checklists can be **designed to mirror each organization’s onboarding process**, ensuring new hires move smoothly from offer acceptance to day one.

Question 6

Does MachineHiring ATS integrate with Zoom for video interviews?

Accepted Answer

**Availability:** Configurable / On request.

We can integrate Zoom to **generate meeting links**, attach them to the candidate/job timeline, and **centralize follow‑ups and notes** in MachineHiring. If you record interviews, links to recordings can be stored on the candidate profile with permissions applied. Scheduling automations and calendar sync can be scoped as part of implementation.

Question 7

Does MachineHiring ATS connect with UKG Pro or Ready?

Accepted Answer

Yes — MachineHiring ATS can connect with both **UKG Pro** and **UKG Ready**.

Through API or middleware integration, recruiting and HR data can be kept in sync so there’s no duplicate entry between systems. Typical integration points include:

* **Job requisitions** – openings created in UKG can flow into MachineHiring ATS for candidate sourcing and pipeline management.
* **New hires** – when a candidate is marked as hired in the ATS, their details (resume, contact info, compensation, start date) can be automatically sent to UKG Pro or Ready for onboarding, payroll, and benefits.
* **Compliance records** – consent forms, background check confirmations, and signed offers can be transferred into UKG for permanent recordkeeping.
* **Employee updates** – promotions or transfers logged in UKG can be synced back into the ATS to support internal mobility and rehiring.

Because MachineHiring ATS is **fully customizable**, the integration with UKG can be **lightweight (simple handoffs)** or **deep (two-way sync with custom fields and workflows)**, depending on organizational needs. This ensures recruiters, HR, and payroll all work from a **single, accurate set of data**.

Question 8

Can MachineHiring ATS manage multiple client accounts within one system?

Accepted Answer

MachineHiring can be configured to support multiple client accounts for staffing agencies. Each client can have separate projects or divisions with their own jobs, pipelines, and reporting, while agency leadership maintains a centralized view across all accounts. This setup can be customized based on your specific organizational needs.

Question 9

Can MachineHiring ATS support subcontractor or agency collaboration?

Accepted Answer

**Available now (optional module).**
Share selected vacancies with partners, control visibility, keep communications centralized, and track performance. You stay in control while making it easier to collaborate when you choose to.

Question 10

Does MachineHiring ATS integrate with Zoho People and Recruit?

Accepted Answer

Yes — MachineHiring ATS can integrate with **Zoho People and Zoho Recruit**. Because the platform is built around custom integrations, it can connect with Zoho’s APIs to synchronize candidate data, employee records, and workflows between systems.

Possible integration points include:

* **Candidate transfer** – automatically push applicants from Zoho Recruit into MachineHiring ATS for advanced screening, or vice versa.
* **Employee records sync** – align Zoho People’s HRIS data with the ATS, ensuring smooth transitions from candidate to employee.
* **Status updates** – keep hiring managers in Zoho notified when candidates move stages in MachineHiring ATS.
* **Custom reporting** – merge recruitment and HR data for unified analytics.

Since MachineHiring ATS is not a fixed, off-the-shelf product, integrations are scoped and built according to the client’s exact process — meaning it can function as a standalone ATS, a layer on top of Zoho, or a tightly coupled system depending on business needs.

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