Question 1

What is MachineHiring ATS and how does it work?

Accepted Answer

MachineHiring is a completely custom ATS built around your exact hiring process. Unlike traditional ATS platforms that force you to adapt to their templates, we modify core logic, workflows, and integrations to match how your team actually recruits.
How it works

Deep Discovery – We map your real‑world workflows, roles, edge cases, and compliance needs.
Custom Configuration & Build – We configure pipelines, data models, and automations; connect your comms; and set permissions.
Seamless Integration – We connect to your existing HR stack with bi-directional data flows.
Data & Go‑Live – We import legacy candidates, validate field mapping/dedupes, and train your team.
Evolve Continuously – As your process changes, MachineHiring adapts—with additional integrations or custom modules when you need them.

What you get out-of-the-box:
1. Effortless Candidate Sourcing & Management – Your Talent Pipeline, Simplified!

Say Goodbye to Manual Data Entry: Drag and drop resumes in any format (Word, PDF, text files, even ZIP archives!) and watch as our system intelligently extracts key candidate information, building rich profiles for you automatically.
Source Like a Pro: Grab candidate details directly from popular job boards with our handy browser extension.
Never Lose a Great Candidate: Create custom talent pools and lists to keep promising candidates engaged for future opportunities.
Stay Organized, Effortlessly: Track every candidate interaction, comment, and status change in one central, easy-to-navigate location.
Blacklist with Confidence: Discreetly manage candidates who aren't a fit, ensuring your team's time is focused on the best prospects.

2. Find Your Perfect Match – Faster & Smarter!

Lightning-Fast Search: Instantly sift through thousands of resumes to find exactly who you're looking for with our powerful keyword search.
AI-Powered Precision Matching: Go beyond simple keywords! Our intelligent system understands the nuances of your job descriptions and candidate skills to surface the most relevant talent, even if they don't use the exact same buzzwords.
Laser-Target Your Search: Fine-tune your candidate search within specific job openings using advanced filters for experience, location, skills, and more, ensuring you only see the best fits.

3. Streamline Your Hiring Workflow – Your Process, Your Rules!

Fully Customizable Workflows: Don't change your process, let our system adapt to you! Define unique hiring stages for every role – from "Initial Contact" and "CV Sent" to "Interview" and "Offer Extended."
At-a-Glance Pipeline View: See exactly where every candidate stands in your hiring funnel for each job, empowering you to take timely action.
Clear Task Management: Keep your team aligned and your hiring process moving smoothly with clear visibility into candidate progress.

4. Seamless Communication – Engage Candidates Like Never Before!

Unified Communications Hub: Manage all your candidate conversations – Email, WhatsApp, and Telegram – directly within the platform. No more juggling multiple apps!
Personalized Outreach: Send targeted emails to candidate lists or individual prospects with ease.
Stay in the Loop: Get real-time push notifications for new messages, so you never miss an important update (and easily toggle them when you need to focus!).

5. Craft Winning Job Postings & Manage Them with Ease!

Create & Manage Job Openings Effortlessly: From drafting detailed job descriptions to assigning responsibilities, everything is at your fingertips.
AI-Assisted Job Ad Perfection: Attract top talent and ensure compliance! Our built-in AI assistant helps you write compelling, inclusive, and bias-free public job postings that get noticed.

6. Collaborate & Conquer – Teamwork Made Easy!

Shared Visibility: Keep your entire hiring team on the same page with access to candidate profiles, statuses, and communication history (with permission controls, of course!).
Assign Responsibility: Clearly designate who's leading the charge for each vacancy.
Streamlined Subcontractor Management: (Optional Module) Effortlessly work with your external recruitment partners, share vacancies, and manage communications, all in one place.

7. Peace of Mind – Security & Compliance Built-In!

Automated Data Consent: Simplify GDPR and data privacy compliance with tools to request and track candidate consent for data processing.
Secure User Management: Control who sees what with robust user roles and approval workflows.
Multi-Language Support: Perfect for global teams, work in the language you're most comfortable with.
Basic Reports: Essential reporting capabilities to track your hiring metrics and performance.

Custom Development Available
Any other features, like careers pages, custom workflows, editable workflow diagram builders, mobile-friendly white-label customer portals, or live report builders can be custom built by our team in reasonable time.
The result? An ATS that feels like it was designed specifically for your company—because it was.

Question 2

How does MachineHiring ATS manage candidate pipelines?

Accepted Answer

MachineHiring gives you visual, role‑aware pipelines that mirror your real process. Recruiters can move candidates through stages, assign owners, and keep momentum with clear tasks and alerts.
Available now

Custom stages per job/role (e.g., "Initial Contact", "CV Sent", "Interview", "Offer")
Easy stage progression for moving candidates between pipeline stages
At‑a‑glance status with filters by owner, stage, age, and priority
SLA alerts and overdue highlights to identify bottlenecks
Talent pools & lists to re‑engage "almost there" candidates
Blacklists to avoid re‑processing known no‑fits
Clear task management to keep your hiring process moving smoothly

Configurable / On request

Role-based views: customized interfaces for hiring managers, recruiters, and executives
Stage automations (e.g., send email upon move, tag owner, update list, trigger notifications)
Scorecards & structured evaluations for interview stages with custom criteria
Calendar scheduling and self‑scheduling integrations (Google/Microsoft/Calendly)
Audit logs for compliance and process tracking
Pipeline analytics with conversion rates, time-to-hire, and bottleneck analysis
Approval workflows for offers, budget approvals, and multi-stage sign-offs
Custom field automation based on stage changes
Bulk actions for managing multiple candidates simultaneously
Advanced filtering and saved searches for pipeline management
Stage-specific templates for emails, documents, and communications

Question 3

Can MachineHiring ATS handle high‑volume hourly recruiting?

Accepted Answer

Yes — designed for volume.
Whether you're staffing retail, BPO, hospitality, or warehousing, MachineHiring keeps pipelines moving and reduces time‑to‑first‑touch.
Available now

Bulk parsing (1k–10k resumes/upload) with fast processing
Lightning‑fast search & AI ranking to prioritize conversations
AI-based candidate ranking with explainable scoring
Short apply forms to cut drop‑off rates
Knockout questions for rapid filtering and qualification
Talent pools for surge events and rehires
Push notifications so recruiters never miss a reply

Scale proven

Current deployments handle hundreds of thousands of candidates
Maintains fast search and reporting at enterprise scale
Time-to-first-touch alerts keep momentum high

Configurable / On request

SMS reminders, store‑level QR codes, shift preferences, and high‑volume campaign pages
Mobile-friendly apply forms for optimized candidate experience

Question 4

What problems does MachineHiring ATS solve for recruiters?

Accepted Answer

MachineHiring ATS solves many of the biggest pain points recruiters face today by giving them a customizable, all-in-one hiring platform that adapts to their process instead of forcing them into rigid workflows.
Key problems it solves include:

Time wasted on manual tasks – Automates resume parsing, interview scheduling, reminders, assessments, and reference checks so recruiters spend more time engaging top talent.
Scattered candidate data – Centralizes resumes, assessments, interview notes, emails, SMS, and even video interviews into a single candidate profile, eliminating the need to juggle multiple tools.
Poor candidate experience – Supports mobile-friendly applications, multilingual email templates, and automated updates so candidates stay informed and engaged throughout the process.
Compliance risks – Offers customizable consent flows, audit logs, and message approval workflows to meet strict industry and regional regulations.
Inefficient communication – Automates reminders, supports SMS/email/WhatsApp outreach, and logs every interaction for a complete communication history.
Difficulty finding the right candidates – Uses AI-driven contextual matching (not just keyword matching) to surface the most relevant candidates quickly from large databases.
Scaling across teams/brands – Handles multi-division and multi-brand hiring with separate workflows, forms, and reporting, while keeping leadership visibility centralized.
Lack of insights – Provides fully customizable reports on recruiter performance, time-to-fill, source effectiveness, and revenue attribution, helping agencies and in-house teams make smarter decisions.

In short, MachineHiring ATS helps recruiters work faster, stay organized, deliver a better candidate experience, and remain compliant, all while reducing reliance on clunky off-the-shelf systems.
Would you like me to also shape this into a marketing-style landing page blurb (short, scannable, SEO-friendly) that you could use directly on your website?

Question 5

How does MachineHiring ATS track candidates through hiring stages?

Accepted Answer

Every job has a fully configurable pipeline with custom stages per role or department.
Recruiters could:

Advance candidates stage by stage
Trigger automated actions at each stage (reminders, assessments, approvals)
Track SLA breaches with alerts
Generate reports on funnel conversion and bottlenecks

Hiring managers can see simplified views, while recruiters and admins see detailed pipelines and metrics.

Applicant Tracking System FAQ

What is MachineHiring ATS and how does it work?

How does MachineHiring ATS manage candidate pipelines?

Can MachineHiring ATS handle high‑volume hourly recruiting?

What problems does MachineHiring ATS solve for recruiters?

How does MachineHiring ATS track candidates through hiring stages?

Still Have Questions?

Let's Build Your Perfect ATS

Message Sent Successfully!