Question 1

Does MachineHiring ATS include resume parsing and screening tools?

Accepted Answer

MachineHiring makes resume processing effortless with drag‑and‑drop uploading for PDF, DOC, TXT, and ZIP files. Our AI automatically builds structured candidate profiles from resumes, parsing skills, work history, and education contextually rather than just matching keywords.
Core parsing features

Multiple file format support: Handle PDF, DOC, TXT files individually or in bulk ZIP uploads
AI-powered profile creation: Intelligent extraction of candidate skills, experience, education, and contact details
Contextual understanding: Goes beyond keyword matching to understand job roles, skill relationships, and career progression
Structured data output: Clean, searchable candidate profiles automatically generated from unstructured resume text
Bulk processing: Upload multiple resumes at once for efficient candidate database building

Screening capabilities

AI-assisted matching: System highlights candidates that best match your job requirements
Advanced search: Find candidates across all parsed resumes using intelligent keyword and skill-based searches
Custom profile fields: Capture specific information your team needs for evaluation
Quality controls: Blacklist functionality to maintain pipeline quality and avoid unsuitable candidates
Cross-database visibility: Search and screen across your entire candidate database instantly

Can be implemented

Smart deduplication: Automatic identification and merging of duplicate candidate entries
Automated scoring: Candidates automatically scored against specific job requirements
Resume parsing customization: Tailored parsing rules for industry-specific resume formats
Bulk screening workflows: Automated preliminary screening based on your criteria

Question 2

Can MachineHiring ATS configure approval chains for requisitions?

Accepted Answer

Yes. Multi‑step approvals and stage gates can be configured per team or business unit with notifications and due‑by SLAs.

Question 3

Does MachineHiring ATS manage reference checks with automation?

Accepted Answer

Yes — MachineHiring ATS can manage reference checks with automation. The system can be configured to:

Send reference request forms or emails automatically when a candidate reaches the right stage.
Collect responses securely through customizable online forms.
Attach completed references directly to the candidate’s profile, alongside resumes, assessments, and interview notes.
Trigger notifications to recruiters or hiring managers once references are submitted.

This eliminates the back-and-forth of chasing references manually and ensures every step is tracked, auditable, and consistent. Because MachineHiring ATS is fully customizable, you can decide whether reference checks are light-touch (quick forms) or more detailed (structured evaluations) — and the system will automate the workflow accordingly.
We can also integrate with platforms such as Xref/Crosschq.

Question 4

Does MachineHiring ATS use AI for resume parsing?

Accepted Answer

Yes. We perform contextual parsing (beyond keyword matching). Bulk uploads (zips/CSVs) are supported; resumes parsed from forms and job boards flow directly into pipelines.

Question 5

Can MachineHiring ATS automatically rank qualified candidates?

Accepted Answer

Yes. Candidates are auto‑scored per job using weighted criteria and explainable reasoning, and can be filtered by score and thresholds.

Question 6

Can MachineHiring ATS automate reminders via SMS and email?

Accepted Answer

Yes — MachineHiring ATS can automate reminders via SMS and email. You can set time-boxed cadences (e.g., 48h/24h/1h before), trigger them by stage changes (application, assessment, interview, offer), and include dynamic tokens (names, links, dial-ins, Zoom IDs). Reminders are time-zone aware, respect candidate communication preferences/opt-outs, and every message is logged to the candidate record for a fully auditable trail.

Question 7

Can MachineHiring ATS automate repetitive recruiting tasks?

Accepted Answer

Yes — MachineHiring ATS is built to automate repetitive recruiting tasks so recruiters can focus on high-value activities like engaging candidates and closing hires.
The system can streamline and automate tasks such as:

Resume parsing & candidate data entry – Automatically extracts details (skills, education, experience) from resumes and structures them in the ATS.
Job posting distribution – Pushes openings to multiple job boards and career pages with a single action.
Candidate screening – Uses knockout questions, auto-disqualification rules, or AI-driven matching to filter out unqualified applicants.
Interview scheduling – Automates calendar coordination, sends invites, and delivers reminders by email or SMS.
Follow-ups & reminders – Sends automated nudges to candidates for assessments, references, or incomplete applications.
Reference checks – Automatically sends out and collects reference requests, storing results in the candidate profile.
Compliance tracking – Enforces consent forms, logs communications, and creates audit-ready records without extra effort.
Offer letter generation – Auto-populates templates with candidate and job details, even varying by location or role.

By automating these repetitive steps, MachineHiring ATS helps recruiters reduce time-to-hire, minimize manual errors, and handle more candidates at scale — all while delivering a smoother candidate and hiring manager experience.

Question 8

Does MachineHiring ATS support custom SLA alerts and reminders?

Accepted Answer

Yes. Recruiters can set SLA targets (e.g., 24h to first contact).

Overdue candidates are flagged.
Notifications are sent to owners and managers.

Question 9

Can MachineHiring ATS automate stage-change actions and triggers?

Accepted Answer

Yes. Examples:

Move candidate to “Assessment Sent” → auto-send test link.
Move candidate to “Offer” → generate offer letter.

Question 10

How does the AI matching work in MachineHiring ATS?

Accepted Answer

MachineHiring ATS uses contextual analysis (not just keyword matching) to read job descriptions and resumes, score candidates (e.g., 0–10), and explain matches/mismatches in plain language. This third-generation, explainable AI improves with your feedback.

Question 11

Can the MachineHiring ATS schedule interviews, create Zoom/Meet links, and send reminders automatically?

Accepted Answer

It is possible to do. Workflows could integrate Calendly or be built natively; you can automate reminders (email/SMS) on your schedule.

Question 12

Can MachineHiring ATS auto-notify clients by region/criteria when a matching candidate arrives?

Accepted Answer

Yes—regional and rule-based notifications are possible to implement.

Question 13

Does MachineHiring ATS help with email marketing at scale?

Accepted Answer

Yes—but responsibly. You can send large batches, create lists, and set drip sequences. The team will advise on warmed domains and sending strategies to avoid spam filters.

Question 14

Can MachineHiring ATS manage candidate redeployment for temp staffing?

Accepted Answer

MachineHiring can be configured to mark candidates as available after assignment completion and set up automated alerts for recruiters when matching opportunities arise. This can help improve redeployment rates and be customized for your temp staffing workflow.

Question 15

Can MachineHiring ATS automate submittals to clients?

Accepted Answer

MachineHiring can be set up to create client-specific candidate submittal packages including resumes, notes, and assessment results. These can be sent directly from the ATS with full tracking capabilities. Submittal workflows can be customized for each client's preferences.

Automation FAQ