Question 1

Can MachineHiring ATS be customized to my hiring workflows?

Accepted Answer

MachineHiring adapts to your process: custom stages, fields, validations, approvals, and permissions. You can run different workflows by department, brand, or geography.
Examples

Sales roles with "CV Sent → Shortlist → Hiring Manager Call."
Engineering roles with coding exercise or portfolio upload stages.
Regional approval steps (e.g., HR + Finance for final offers).

Configurable Features

Custom fields and conditional forms
Approval steps and routing
Integrations with existing HRIS
Department/brand/geography-specific workflows

Custom build

Workflow diagram builder (visual editor) can be scoped if you prefer drag‑and‑connect design for complex flows.

Question 2

Can MachineHiring ATS configure approval chains for requisitions?

Accepted Answer

Yes. Multi‑step approvals and stage gates can be configured per team or business unit with notifications and due‑by SLAs.

Question 3

Does MachineHiring ATS allow structured video interview guides?

Accepted Answer

Yes — MachineHiring ATS can support structured video interview guides. Because the system is fully customizable, we can build interview templates with standardized questions, scoring rubrics, and evaluation criteria directly into your workflow. When paired with video interview platforms, these guides ensure that every candidate is assessed against the same framework, making the process more consistent, fair, and data-driven. Recruiters and hiring managers can then review responses, rate candidates, and store feedback alongside the candidate’s profile, creating a streamlined and auditable evaluation process.

Question 4

Does MachineHiring ATS support background check packages by role?

Accepted Answer

Yes—via integration with your background‑check vendor. We can trigger package selection by role/location, collect candidate consent, and surface statuses and PDFs in the candidate record.

Question 5

Can MachineHiring ATS enforce consent for screenings?

Accepted Answer

Yes — MachineHiring ATS can enforce candidate consent for screenings, but exactly how it works depends on how your organization wants to handle it. Because the platform is fully customizable, we can configure mandatory consent checkboxes, digital signatures, or staged approval steps before background checks, assessments, or other screenings take place. This ensures you stay aligned with your company’s policies and local compliance requirements, while still keeping the process smooth for candidates. In short, the system can be adapted so that no screening happens without the explicit approvals you define.

Question 6

Does MachineHiring ATS integrate with occupational health checks?

Accepted Answer

Yes—via vendor integration. We can schedule appointments (e.g., through Calendly/clinic systems), capture results, and restrict visibility to authorized roles.

Question 7

Can MachineHiring ATS handle drug test scheduling and results?

Accepted Answer

Yes — MachineHiring ATS can handle drug test scheduling and results as part of its customizable workflows. The system can be set up to:

Trigger scheduling with your chosen testing provider once a candidate reaches the appropriate stage.
Record consent and tracking details (e.g., test date, location, candidate confirmation).
Store results securely in the candidate’s profile, with access restricted according to your company’s compliance rules.
Generate notifications or next-step actions (such as moving a candidate forward only after a “clear” result).

Because MachineHiring ATS is built for flexibility, drug testing can be integrated just like background checks or assessments — ensuring the entire process is centralized, auditable, and compliant.

Question 8

Can MachineHiring ATS handle approvals for offers and requisitions?

Accepted Answer

Yes. Multi-level approval workflows can be set up:

Requisition approvals by HR, finance, or executives.
Offer approvals with reminders and SLA tracking.
Configurable per department or business unit.

Question 9

Can MachineHiring ATS enforce required fields and validations?

Accepted Answer

Yes. Recruiters can set required fields at candidate or job creation.

Validation ensures consistent data entry (e.g., phone formats).
Rules can be tuned per stage or role.

Question 10

Can "projects/clients" be modeled in the system in MachineHiring ATS?

Accepted Answer

Yes—"Projects" can represent clients or internal initiatives and drive tailored forms, IDs, and workflows per project.

Question 11

Can we post jobs on our website and keep everything in one flow with MachineHiring ATS?

Accepted Answer

Yes—publish jobs to your site, accept applications, run knockouts, parse resumes into the ATS, and prevent duplicates—all without sending applicants elsewhere.

Question 12

Can MachineHiring ATS mirror our exact workflow (fields, buttons, statuses, layouts)?

Accepted Answer

Yes—everything from field sets and buttons to pipeline stages can be tailored to your process.

Question 13

Can MachineHiring ATS automate submittals to clients?

Accepted Answer

MachineHiring can be set up to create client-specific candidate submittal packages including resumes, notes, and assessment results. These can be sent directly from the ATS with full tracking capabilities. Submittal workflows can be customized for each client's preferences.

Workflow Management FAQ