Question 1

Can MachineHiring ATS be customized to my hiring workflows?

Accepted Answer

MachineHiring adapts to your process: custom stages, fields, validations, approvals, and permissions. You can run different workflows by department, brand, or geography.
Examples

Sales roles with "CV Sent → Shortlist → Hiring Manager Call."
Engineering roles with coding exercise or portfolio upload stages.
Regional approval steps (e.g., HR + Finance for final offers).

Configurable Features

Custom fields and conditional forms
Approval steps and routing
Integrations with existing HRIS
Department/brand/geography-specific workflows

Custom build

Workflow diagram builder (visual editor) can be scoped if you prefer drag‑and‑connect design for complex flows.

Question 2

Does MachineHiring ATS support multi‑brand or multi‑division hiring?

Accepted Answer

Yes — MachineHiring ATS does support multi-brand and multi-division hiring.
The system is built around a fully customizable projects/clients structure, where each “project” (or client, or division) can have its own job openings, candidate pools, forms, workflows, and even resume formats. Recruiters can manage multiple brands or business units in one instance of the ATS without mixing data. For example:

Recruiters can create separate projects for each brand, division, or client, each with its own layouts, workflows, and reporting.
The system supports different onboarding forms and dropdowns per brand/role (e.g., State Farm vs. Allstate agents), so each division can capture the exact fields it needs.
Resume downloads and reports can be customized per project/division, so if one brand requires a different resume template or compliance structure, the ATS generates it automatically.
Multi-division or multi-brand reporting is also possible, since the ATS supports building custom reports per project/brand, such as hires, revenue attribution, or recruiter performance.
Because the ATS is white-label capable, organizations can even brand the interface differently if needed for each business line.

In short, MachineHiring ATS is designed to flexibly handle companies that hire across multiple brands, divisions, or client organizations, giving each its own workspace while keeping everything centralized for leadership.

Question 3

Does MachineHiring ATS support collaborative hiring and permissions?

Accepted Answer

Yes. The platform includes role-based permissions:

Recruiters, hiring managers, interviewers, and execs get tailored access.
Collaboration tools allow shared feedback and shortlists.
Notes, messages, and evaluations are stored in one place.

Question 4

Does MachineHiring ATS support custom pipeline stages per role?

Accepted Answer

Yes — MachineHiring ATS supports custom pipeline stages per role. Unlike rigid, one-size-fits-all systems, it allows recruiters and hiring managers to define the exact steps a candidate should go through for each position.
For example, a sales role might have stages like Application → Phone Screen → Panel Interview → Offer, while a technical role could include Application → Technical Test → Code Review → Interview → Offer. Each role can have its own workflow, with different forms, approvals, and automated triggers attached.
This flexibility ensures that every hiring process reflects the unique requirements of the job, improves consistency across teams, and shortens time-to-hire by eliminating unnecessary steps. Recruiters can also adjust pipelines at any time to reflect changes in strategy, compliance, or business needs.
MachineHiring ATS makes it possible to customize candidate journeys role by role, giving hiring teams a system that fits how they actually recruit.

Question 5

Can I create custom fields in MachineHiring ATS?

Accepted Answer

Yes — you can create custom fields in MachineHiring ATS, though this is part of its customizable build, not the off-the-shelf demo version.
That means if your hiring process requires capturing unique data points — such as license numbers, portfolio links, security clearance, or role-specific qualifications — those fields can be added to candidate profiles, application forms, or workflows. They can also be made required or optional, included in reports, and even tied to automation (e.g., trigger next steps only if a custom field is completed).
Because MachineHiring ATS is developed to match each client’s process, custom fields are configured during setup so the system reflects exactly what your recruiters and hiring managers need to track, rather than forcing them into generic templates.

Question 6

Can MachineHiring ATS enforce required fields and validations?

Accepted Answer

Yes. Recruiters can set required fields at candidate or job creation.

Validation ensures consistent data entry (e.g., phone formats).
Rules can be tuned per stage or role.

Question 7

Does MachineHiring ATS support conditional logic in forms?

Accepted Answer

Yes — MachineHiring ATS can support conditional logic in forms. This means questions and fields can dynamically change based on a candidate’s previous responses.
For example:

If an applicant selects “Yes” to “Do you have a valid driver’s license?”, the system can display follow-up fields for license number and expiration date.
If a candidate applies for a role in a specific state, the form can automatically show compliance questions relevant only to that jurisdiction.
For technical positions, applicants who indicate a certain skill set can be shown additional role-specific questions, while others skip them.

Because MachineHiring ATS is fully customizable, conditional logic can be applied to application forms, onboarding forms, and internal evaluation checklists, making the experience smoother for candidates and more efficient for recruiters. This avoids overwhelming applicants with irrelevant questions and ensures recruiters only receive the data that matters for that specific role.

Question 8

Does MachineHiring ATS allow custom candidate tags and labels?

Accepted Answer

Yes. We can create tags for candidates with skills, sourcing channel, or notes.
Tags could be searchable and can be used to build talent pools.

Question 9

Can MachineHiring ATS create different workflows for contractors?

Accepted Answer

Yes. Contractors can have streamlined pipelines:

Fewer approval steps
Contract upload stage
Automated end-date reminders

Question 10

Can MachineHiring ATS clone and version job requisitions?

Accepted Answer

It's possible to implement.

Question 11

What is MachineHiring ATS?

Accepted Answer

A fully customizable, bottom-up Applicant Tracking System built to match each client's specific workflows rather than forcing "out-of-the-box" processes. Teams choose their own fields, buttons, statuses, layouts, and even branding/white-labeling.

Question 12

Can MachineHiring ATS be white-labeled and rebranded?

Accepted Answer

Yes—logos, names, and UI are white-labelable so the platform feels like your own product.

Question 13

Can we create custom intake forms and onboarding flows (including for agents/clients) in MachineHiring ATS?

Accepted Answer

Yes—intake and onboarding forms, custom fields, dropdowns, and routing could be implemented/tailored to your exact process.

Question 14

Can MachineHiring ATS mirror our exact workflow (fields, buttons, statuses, layouts)?

Accepted Answer

Yes—everything from field sets and buttons to pipeline stages can be tailored to your process.

Question 15

Can MachineHiring ATS be fully white-labeled to our brand?

Accepted Answer

Yes—logo, name, and look/feel can be customized so it presents as your product.

Question 16

Can MachineHiring ATS manage multiple client accounts within one system?

Accepted Answer

MachineHiring can be configured to support multiple client accounts for staffing agencies. Each client can have separate projects or divisions with their own jobs, pipelines, and reporting, while agency leadership maintains a centralized view across all accounts. This setup can be customized based on your specific organizational needs.

ATS Customization FAQ