Your Applicant Tracking System Should WorkFor
You,Not Against You.
Machine Hiring offers a radically adaptable Applicant
Tracking System built from the ground up to conform to your unique
processes, not the other way around. Whatever you need, we'll build it.
* Yes, we have cool AI too
100% Customizable for you
Your HR team, your rules.
We adapt
to you, not
the other way around.
Client Driven
Built specifically for your
unique needs
Always Here
Dedicated support when you
need it
Less
Manual Work
Faster
Hiring
100%
Satisfaction
THE PAINFUL REALITY
Is Your Current ATS
Holding You Back?
You know the drill. Clunky interfaces, workflows that don't match reality, endless workarounds, and
software that dictates how you should operate. You're spending more time battling your ATS than
finding top talent.
The #1 Problem:
Rigid Systems
Most ATS platforms force you to adapt your proven processes to their limitations.
Instead of supporting your workflow, they become obstacles to efficiency.
Sound familiar?
Forced to adapt your processes to its
limitations?
Your workflow shouldn't bend to software constraints.
Struggling with poor integrations and
data silos?
Disconnected systems create more work, not less.
Frustrated by a candidate experience
that turns off applicants?
Bad UX costs you top talent before they even apply.
Wasting valuable time on manual tasks
your ATS should handle?
Automation should work for you, not against you.
There's a better way
YOUR CUSTOM RECRUITMENT PLATFORM
Machine Hiring: A Platform
That
Adapts
To You.
We built Machine Hiring because we experienced these frustrations firsthand. This isn't just another
ATS; it's a custom-developed platform modified
for you.
We tailor it to your unique processes. Imagine a system truly designed to understand and support:
Radical
Adaptability
Unlike other ATS platforms that force you into rigid templates, we build around your
unique processes.
Your way, every time
Your Unique Workflows
From highly specialized candidate pipelines to complex
compliance needs, we tailor the system to your exact requirements.
Your Existing Tech Stack
Seamless integrations mean no more data bottlenecks or
manual data entry.
Your Desired Candidate Journey
Create an engaging experience that attracts top talent,
not one that turns them away.
Your Team's Efficiency
Automate the mundane, so your recruiters can focus on
what they do best – connecting with people.
100%
Customizable to Your Needs
Zero
Compromise on Your Process
∞
Possibilities for Growth
HOW WE DELIVER TRUE ADAPTABILITY
Beyond Configuration:
Deep Customization
We don't just tweak settings – we fundamentally
adapt the system to match your exact workflow, no matter how unique or complex.
Core Logic
Customization
We don't just change field labels – we modify the fundamental logic to match your
specialized hiring stages, approval workflows, and business rules.
Your process, perfectly mapped
1
Deep Discovery
We map every nuance of your current workflow
2
Custom Development
We build features specific to your needs
3
Continuous Evolution
We adapt as your business grows and changes
Smart Integrations That Actually Work
Connect seamlessly with your HRIS, payroll, assessment
tools, and other platforms. Data flows exactly where and when you need it – no manual
intervention required.
Intuitive for Everyone
Beautiful, clean interfaces that recruiters love to use
and candidates enjoy navigating. Reduce training time and boost adoption across your entire
team.
True Partnership Approach
Our US-based team with core developers in Ottawa works
as an extension of your team – not just during setup, but as an ongoing partner for
continuous evolution.
∞
Customization Possibilities
No limits on what we can build
100%
Process Alignment
Your workflow, perfectly mapped
24/7
Dedicated Support
Always here when you need us
WHO WE SERVE
Built For Businesses
Demanding
MoreFrom Their ATS
If you're tired of one-size-fits-all solutions
that force you to compromise, you're in the right place. We specialize in empowering:
Specialized Staffing & Recruitment Agencies
Tired of juggling multiple client
workflows, distinct branding requirements, and complex commission reporting? We build unique
client-specific workflows that actually match your operational reality.
Multi-client workflow mastery
High-Growth & Mid-Sized Tech Companies
Struggling to attract specialized
technical talent while scaling rapidly? We integrate seamlessly with your tech stack and
create unique interview stages that actually assess what matters for your roles.
Technical hiring excellence
Complex Operational & Volume Hiring
Drowning in manual processes across
multiple business units and role types? We automate intricate multi-stage workflows and
dramatically improve your time-to-hire for hundreds of positions.
Workflow automation at scale
Highly Regulated Industries
Stressed about EEO/OFCCP compliance,
certification tracking, and audit trails? We automate compliance reporting and build
multi-step approval workflows with complete audit trails for every action.
Bulletproof compliance
IT Consulting & Professional Services
Struggling to match consultant skills to
complex project needs and manage your talent bench? We provide rapid sourcing, skills
inventory management, and client-facing portals for project staffing updates.
Project staffing mastery
And Many More...
Whatever your industry, if you need more than basic ATS
functionality, we can help.
Not Sure If We're Right For You?
Every business is unique. Let's discuss your specific challenges and see how Machine Hiring can
transform your recruitment process.
For Staffing Agencies: An ATS That Actually
Understands Your Business
You're not just placing candidates; you're managing intricate client relationships, each with
unique workflows, branding needs, and reporting demands. Generic ATS platforms force you into
their rigid boxes, creating more work, not less.
Machine Hiring is different. We custom-build your
ATS core logic to handle the complexities of specialized staffing.
Imagine if your ATS could:
Seamlessly manage unique workflows and
branding for every single client within one system.
Automate complex commission calculations
and generate client-specific performance reports effortlessly.
Provide a multi-client ATS experience that
feels custom-built for each relationship, boosting operational efficiency.
Dramatically improve placement speed with
tools designed for diverse talent pools and rapid client demands.
Key Features We'll Tailor For You:
Custom Client Workflows: From intake to onboarding.
Per-Client Branding: Portals, emails, and reports.
Automated Commission Reporting: Complex structures made
simple.
Sub-vendor Management: If you work with other agencies.
Client-Facing Portals: For transparent progress
tracking.
Advanced Search & Matching: Across all your talent
pools.
What our staffing agency clients say: "Finally, an ATS that understands our multi-client
workflows and actually improves our placement speed."
For Tech Companies: Scale Fast, Hire Smarter, Own Your Brand
Rapid scaling, fierce competition for tech talent, unique assessment needs, and a critical emphasis on employer branding – sound familiar? Off-the-shelf ATS solutions often hinder rather than help, lacking the flexibility for complex tech stack integrations or truly custom hiring workflows.
Machine Hiring empowers you with an ATS that's as innovative as your tech. We build it to perfectly mirror your unique technical recruitment processes and integrate flawlessly with your existing tools.
Imagine if your ATS could:
Design unique assessment & interview stages specifically for different technical roles (e.g., developers, SREs, data scientists).
Seamlessly integrate with your entire tech stack – HRIS, technical testing platforms, communication tools, and more.
Truly amplify your employer brand throughout the candidate journey, not detract from it with clunky interfaces.
Support "post-funding hiring" sprints and aggressive team scaling without breaking a sweat.
Key Features We'll Tailor For You:
Custom Technical Interview Workflows
Deep Integration with HRIS & Testing Platforms
Employer Brand-Centric Candidate Portals
Data-Driven Reporting on Tech Talent Pipelines
Role-Specific Scorecards and Feedback Forms
AI-Assisted Sourcing for Niche Tech Skills
What our tech clients say: "Finally, an ATS that integrates with our developer tools and enhances our employer brand instead of detracting from it."
For Complex Volume Hiring: Streamline, Automate, Accelerate
Managing intricate workflows across corporate, field, technical, and hourly roles? Drowning in manual processes for high-volume recruitment? Generic ATS platforms often buckle under the strain, lacking the automation and internal mobility features you desperately need.
Machine Hiring provides the robust, customizable foundation to automate your most complex, high-volume hiring operations, significantly improving time-to-hire and operational efficiency across all business units.
Imagine if your ATS could:
Automate intricate, multi-stage hiring processes for hundreds or thousands of hires, across diverse departments and role types.
Configure specific workflows for different business units (e.g., manufacturing, logistics, healthcare, retail) within a unified system.
Seamlessly manage internal mobility and promotions alongside external hiring, all in one platform.
Handle seasonal hiring peaks and union hiring rules (if applicable) with tailored configurations.
Key Features We'll Tailor For You:
High-Volume Workflow Automation
Multi-Business Unit Customization
Integrated Internal Mobility Platform
Bulk Candidate Processing & Communication
Custom Reporting for Time-to-Hire & Efficiency
Automation for Hourly & Seasonal Roles
What our operations clients say: "The ability to automate high volume hiring and customize workflows across our diverse business units has transformed our recruitment efficiency."
For Regulated Industries: Compliance, Control, Confidence
Navigating the complexities of EEO, OFCCP, GDPR, HIPAA, FINRA, or other stringent regulations? Standard ATS features often fall short, lacking the robust audit trails, certification tracking, and complex approval workflows your industry demands.
Machine Hiring provides a secure, auditable, and highly customizable platform built to meet your specific compliance needs, reducing risk and ensuring process integrity.
Imagine if your ATS could:
Automate compliance reporting for EEO/OFCCP and other regulatory bodies, with fully auditable data trails.
Build multi-step approval workflows with complete, unalterable audit trails for every candidate action and decision.
Track mandatory certifications, licensures, and background checks with automated reminders and secure documentation.
Ensure secure data management and integration for sensitive hiring information, meeting stringent data privacy rules.
Key Features We'll Tailor For You:
Automated EEO/OFCCP & Custom Compliance Reporting
Configurable Multi-Step Approval Workflows
Robust Audit Trail & Logging for All Actions
Certification & Licensure Tracking System
Secure Access Controls & Data Protection
Integration with Background Check & Verification Services
What our compliance clients say: "The robust audit trail capabilities and custom OFCCP reporting give us the secure, compliant ATS we need for our regulated industry."
For IT & Professional Services: Precision Staffing, Client Success
Deploying the right skilled talent to client projects is your lifeblood. Yet, generic ATS tools struggle with rapid sourcing/matching, consultant availability ("bench") management, complex skill-tracking, and flexible workflows for diverse client SOWs.
Machine Hiring is engineered to master these challenges. We build a platform that enables you to quickly match consultants to project requirements, manage skills inventories effectively, and adapt to unique client needs with unparalleled agility.
Imagine if your ATS could:
Rapidly source and match consultant skills to complex project needs and diverse client SOWs.
Effectively manage consultant availability ("bench") and skills inventories with real-time visibility.
Provide client-facing portals for project staffing updates and transparent collaboration.
Adapt workflows for both direct hires for consulting roles and project-based consultant staffing.
Key Features We'll Tailor For You:
Advanced Skills Inventory & Matching
Talent Bench Management & Availability Tracking
Custom Workflows for SOW-Based Hiring
Client-Facing Project Staffing Portals
Resource Allocation & Utilization Reporting
Integration with Project Management & Billing Systems
What our professional services clients say: "Efficient consultant hiring and project staffing, robust skills inventory, and seamless client project fulfillment. The talent bench management is game-changing."
OUR ORIGIN STORY
We Built The ATS
We Couldn't Find
Machine Hiring (internally codenamed 'CVS') wasn't a business plan; it was a necessity. Our own
recruitment team was battling an outdated ATS. After a few months of intensive
development, we didn't just get a new tool – we revolutionized our own workflow.
Our Daily Grind with the Old ATS
Clunky & Slow: The interface felt
ancient, heavy, and riddled with distracting, unused features. Finding essential
tools required navigating endless clicks and tabs.
Search Was a Joke: A single search
box that barely found specific candidates by name, let alone skills. Finding "all
Java developers" was its peak, offering zero practical value.
Manual Labor Nightmare: Exporting a
candidate profile took 10 agonizing minutes. Manual data entry for non-standard
resumes was the norm.
"We were battling our software more than we were
finding talent. It was a constant drag on productivity and morale."
Enter Machine Hiring: The Game Changer
Truly Useful Search: AI
auto-matching, fine-tuned skill filters, contextual natural language search (e.g.,
"Java developer with Spring and microservices") and even automatic resume to
candidate matching. Recruiters dive deep with precision filters.
Speed & Intuition: Universally
praised as "fresh," "light," and "intuitive." Candidate export dropped from 10
minutes to 2. AI-powered import handles any resume format from any source. Custom
reports are amazing. GDPR compliance. We can list these all day.
Tailored Functionality: We built
only what our Ekleft team *actually* needed and used, designed for direct user
convenience. This includes seamless specialized job boards parsing and one-click
search transfer.
"It's not just better; it's a system
designed *by us, for us*. The difference is night and day. Our team actually enjoys
using it!"
Intelligent Search Power
AI matching, precise filters, natural language queries, and
specific candidate lookup by name or contact.
A system built around Ekleft's real team needs, ensuring every
feature is used, valued, and intuitively designed.
"We didn't just build a better ATS; we built *our* ATS. And it worked so well, we knew other
companies were facing the same frustrations."
— Ekleft Management Team
That's the heart of Machine Hiring: a solution born from real-world pain, meticulously crafted
for efficiency, and proven in the trenches by our own team before we offered it to yours.
Powerful Features
Ready Today
No waiting for development. No extra costs. These powerful features are ready to transform
your hiring process from day one.
01
Effortless Candidate Sourcing &
Management
Your talent pipeline, simplified and
supercharged. Say goodbye to manual data entry and hello to intelligent automation.
Smart Resume Processing
Drag & drop any format (Word, PDF, ZIP) and watch
intelligent extraction build rich candidate profiles automatically.
Browser Extension Sourcing
Grab candidate details directly from job boards
with our handy browser extension.
Custom Talent Pools & Blacklisting
Create custom lists to keep promising candidates
engaged for future opportunities. Discreetly manage candidates who aren't a fit.
02
Find Your Perfect Match
Faster, smarter candidate discovery powered by
AI. Go beyond simple keyword matching to find the talent that truly fits.
Lightning-Fast Search
Instantly sift through thousands of resumes with
powerful keyword search capabilities.
AI-Powered Precision Matching
Go beyond keywords! Our AI understands job
descriptions and skills to surface the most relevant talent.
Advanced Filtering & Job-Specific
Search
Laser-target your search within specific job
openings using filters for experience, location, skills, and more.
03
Streamlined Hiring Workflows
Your process, your rules – fully customizable
to match how you work. Don't change your process, let our system adapt to you.
Fully Customizable Workflows
At-a-Glance Pipeline View
Clear Task Management
Define unique hiring stages for every role
–
from "Initial Contact" and "CV Sent" to "Interview" and "Offer Extended" – and
watch your team stay perfectly aligned.
04
Seamless Communication
Engage candidates like never before with
unified communications. No more juggling multiple apps or missing important messages.
Unified Communications Hub
Manage Email, WhatsApp, and Telegram conversations
directly within the platform.
EmailWhatsAppTelegram
Personalized Outreach
Send targeted emails to candidate lists or individual
prospects with ease.
Real-Time Notifications
Get push notifications for new messages (easily toggle
when you need to focus!).
Winning Job Postings
AI-assisted job ad creation
Bias-free, inclusive content
One-click publishing
Team Collaboration
Shared visibility & permissions
Clear responsibility assignment
Subcontractor management
Security & Compliance
Automated GDPR compliance
Secure user management
Multi-language support
Need Something More Specific?
Custom workflows, editable workflow diagrams, mobile-friendly white-label portals, live
report builders – our team can build anything you need in reasonable time.
I wish our ATS could handle...
ENDLESS POSSIBILITIES
What Else Could We
Build For You?
These are just a few examples of custom features we could develop. If you can imagine it, we can
build it. Your unique needs drive our
innovation.
Advanced Analytics Dashboard
Real-time hiring metrics, predictive
analytics, and custom KPI tracking with beautiful visualizations.
Data-driven insights
Integrated Video Interviews
Fully integrated video platform with
custom interview templates, automated scheduling, and seamless calendar sync.
No third-party needed
Custom Scoring & Ranking System
Define your own candidate scoring
criteria and automatically rank applicants based on what matters most to your business.
Your criteria, automated
Multi-Location Hiring Hub
Manage hiring across different
locations, divisions, and regions with custom approval workflows and location-specific
requirements.
Scale with structure
Automated Reference Collection
Streamlined reference collection with
automated follow-ups and structured feedback forms.
Save hours per hire
White-Label Partner Portal
Powered by your brand, your partner
portal is a seamless way to manage your clients and their candidates.
Your brand, enhanced
Custom Skills Assessments
Role-specific testing platform with
coding challenges, personality tests, and custom evaluations.
Validate skills objectively
Seamless Onboarding Flow
Automated document collection,
e-signatures, and task management for smooth new hire onboarding.
From hire to productive
Pipeline Relationship Management
Automated nurturing campaigns and
relationship management for passive candidates and future opportunities.
Build for tomorrow
HR Director Wish List
Sound familiar? These are the custom features HR directors ask us to build most often.
Compliance & Audit Trails
EEOC reporting, employment law compliance, detailed
audit logs
Connect external hiring to internal mobility plans
Custom Field Requirements
Security clearances, certifications, visa status,
unique data
"I wish our ATS could handle..." → We can make it happen.
Have a Different Idea?
These are just examples. Our development team thrives on unique challenges. Tell us what you
need, and we'll make it happen.
Join Companies Who've
Stopped
CompromisingOn Their Hiring Tech
Ready to Experience an ATS That Truly Fits?
Stop wrestling with rigid software. Discover how Machine Hiring can empower your team, streamline your
processes, and help you secure the best talent.
Let's Build Your Perfect ATS
Tell us about your
needs and we'll show you how Machine Hiring can transform your recruitment process.
Seamless Integrations
Connect with any system, legacy or modern
We Integrate With Everything
Whether it's a 20-year-old legacy system or the latest SaaS platform, our team builds custom
integrations that work seamlessly with your existing tech stack. No system is too
old, too new, or too complex.
HR & Payroll Systems
• Workday, BambooHR, ADP
• SAP SuccessFactors
• PeopleSoft, Oracle HCM
• Custom HRIS platforms
• Legacy mainframe systems
Communication Platforms
• Outlook, Gmail, Exchange
• Slack, Microsoft Teams
• WhatsApp Business API
• Telegram, SMS gateways
• Custom messaging systems
Assessment & Testing
• HackerRank, Codility
• Caliper, Predictive Index
• Custom skills assessments
• Background check providers
• Video interview platforms
Job Boards & Sourcing
• Indeed, LinkedIn, Monster
• Dice, Stack Overflow Jobs
• Niche industry job boards
• University career centers
• Social media platforms
Calendar & Scheduling
• Google Calendar, Outlook
• Calendly, Acuity Scheduling
• Zoom, Teams, WebEx
• Room booking systems
• Custom scheduling tools
Legacy & Custom Systems
• Mainframe databases
• AS/400, COBOL systems
• Custom-built applications
• On-premise databases
• Proprietary file formats
How We Make It Work
API-First Approach
Modern REST APIs, GraphQL, webhooks, and real-time sync
for seamless data flow.
Legacy System Expertise
SOAP, XML, FTP, database direct connections, and custom
protocol handling.
Data Transformation
Smart mapping, format conversion, and validation to
ensure data integrity.
Security & Compliance
Enterprise-grade security, encryption, and compliance
with industry standards.
Example Integration Scenarios
Manufacturing Company Scenario
Connect a legacy AS/400 employee database with Machine
Hiring to enable automatic background check triggers and seamless onboarding
workflows when new hires are approved.
Tech Company Scenario
Integrate with HackerRank, GitHub, and Slack to create
an automated technical screening pipeline with real-time team notifications when
candidates complete assessments.
Healthcare Network Scenario
Build HIPAA-compliant integration with credentialing
systems to automatically verify licenses and certifications for medical staff during
the hiring process.
Don't See Your System Listed?
No problem. Our integration team has yet to meet a system they
couldn't connect to Machine Hiring.
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Thank you for your interest in Machine Hiring! We've received your message and will get back to you within 24 hours.
In the meantime, feel free to explore our features and see how we can transform your recruitment process.
