Question 1

What is MachineHiring ATS and how does it work?

Accepted Answer

MachineHiring is a completely custom ATS built around your exact hiring process. Unlike traditional ATS platforms that force you to adapt to their templates, we modify core logic, workflows, and integrations to match how your team actually recruits.
How it works:

Deep Discovery - We map your current process, edge cases, and requirements
Custom Development - We build your ATS with your specific workflows, approval paths, and business rules
Seamless Integration - We connect to your existing HR stack with bi-directional data flows
Continuous Evolution - Your ATS grows with your business needs

The result? An ATS that feels like it was designed specifically for your company—because it was.'

Question 2

What problems does MachineHiring ATS solve for recruiters?

Accepted Answer

Recruiters typically struggle with:

Scattered sourcing (job boards, referrals, social media, agencies) and slow time-to-first-touch
Manual reporting with no visibility into KPIs like tap rate, efficiency, and conversion
Duplicate candidates from multiple sources with no clear ownership
Fragmented communication across email, SMS, WhatsApp, and dialers
Candidate drop-off on assessments or multi-step forms
Rigid workflows in legacy ATSs that don’t adapt to each recruiter’s process

MachineHiring centralizes sourcing, parsing, scoring, communications, and reporting in one customizable system, cutting wasted effort and improving time-to-hire.

Question 3

Does MachineHiring ATS include resume parsing and screening tools?

Accepted Answer

Yes. We support bulk uploads (ZIP, CSV, DOC, PDF, TXT) and parse resumes into structured candidate profiles.

AI parsing extracts skills, history, and education contextually (not just keyword match).
Parsed candidates are auto-scored against job requirements and searchable across the database.

Question 4

Can MachineHiring ATS post jobs to multiple boards at once?

Accepted Answer

Yes. Jobs can be published directly to your careers page and integrated job boards such as Indeed, Glassdoor, and ZipRecruiter.
⚠️ Note: Indeed API access is pending approval. Where APIs are limited, we might provide compliant workarounds based on agreement with the customer. Typically, Indeed forbids automation outside of their API. For high-volume accounts, we recommend a joint call with Indeed.

Question 5

Can MachineHiring ATS manage candidate pipelines?

Accepted Answer

Yes. Recruiters get visual pipelines that track every applicant from sourcing through offer.

Pipelines are configurable per role or department.
Recruiters can drag-and-drop candidates between stages.
SLA alerts and overdue highlights show bottlenecks.
Hiring managers can see simplified views, while recruiters see full status with audit logs.

Question 6

Does MachineHiring ATS provide a careers site builder?

Accepted Answer

Yes. MachineHiring includes a branded careers site builder:

Mobile-friendly application forms.
SEO-optimized job postings.
Optional chatbot or live chat widget.
Multi-language support if required.

Question 7

Can MachineHiring ATS automate repetitive recruiting tasks?

Accepted Answer

Yes. Recruiters can set up triggers and automations:

Send reminders after X days of inactivity.
Advance candidates after completed assessments.
Auto-generate reports at set times.

Question 8

What makes MachineHiring ATS different from legacy applicant tracking?

Accepted Answer

Legacy ATSs force recruiters into rigid workflows. MachineHiring:

Customizes pipelines, fields, and rules per customer.
Centralizes sourcing, assessments, messaging, and reporting.
Evolves continuously instead of shipping one static product.

Question 9

Can MachineHiring ATS be customized to my hiring workflows?

Accepted Answer

Yes. Every workflow, from sourcing to onboarding, is configurable:

Custom fields
Conditional forms
Approval steps
Integrations with existing HRIS

Question 10

Can I create custom fields in MachineHiring ATS?

Accepted Answer

Yes. Admins can define custom fields for candidates, jobs, or requisitions.
Fields can be text, dropdowns, numbers, or dates.

Question 11

Can MachineHiring ATS create reusable templates for jobs and emails?

Accepted Answer

Yes. Recruiters can create and reuse:

Job description templates per department.
Email templates for outreach, rejection, and offers.
Branded offer letter templates.

Question 12

Can MachineHiring ATS set routing rules for recruiter ownership?

Accepted Answer

Yes. Routing rules can be defined:

By role (e.g., sales roles → recruiter A).
By geography (e.g., Ottawa roles → recruiter B).
By volume (round-robin assignment).

Question 13

Does MachineHiring ATS support custom SLA alerts and reminders?

Accepted Answer

Yes. Recruiters can set SLA targets (e.g., 24h to first contact).

Overdue candidates are flagged.
Notifications are sent to owners and managers.

Question 14

Can MachineHiring ATS automate stage-change actions and triggers?

Accepted Answer

Yes. Examples:

Move candidate to “Assessment Sent” → auto-send test link.
Move candidate to “Offer” → generate offer letter.

Question 15

Does MachineHiring ATS support custom dashboards and widgets?

Accepted Answer

Yes. Executives and recruiters can build dashboards with widgets:

Time-to-hire by role
Funnel conversion rates
Recruiter productivity

Question 16

Can MachineHiring ATS customize onboarding checklists post-offer?

Accepted Answer

Yes. After acceptance, recruiters can assign checklists:

Background check
Health screening
Equipment provisioning

Question 17

Can MachineHiring ATS create custom reports for executives?

Accepted Answer

Yes. Reports can be tailored:

Hires by source
Conversion rates
Cost per hire
Executives can schedule automated report deliveries.

Question 18

Does MachineHiring ATS support SMS texting to candidates?

Accepted Answer

Yes. Recruiters can text candidates directly.

Two-way SMS conversations sync to the profile.
Bulk SMS campaigns available for events or reminders, but subject to laws.

Recruiting Software FAQ