What is MachineHiring ATS and how does it work?

MachineHiring is a completely custom ATS built around your exact hiring process. Unlike traditional ATS platforms that force you to adapt to their templates, we modify core logic, workflows, and integrations to match how your team actually recruits.

How it works

1. Deep Discovery – We map your real‑world workflows, roles, edge cases, and compliance needs.
2. Custom Configuration & Build – We configure pipelines, data models, and automations; connect your comms; and set permissions.
3. Seamless Integration – We connect to your existing HR stack with bi-directional data flows.
4. Data & Go‑Live – We import legacy candidates, validate field mapping/dedupes, and train your team.
5. Evolve Continuously – As your process changes, MachineHiring adapts—with additional integrations or custom modules when you need them.

What you get out-of-the-box:

1. Effortless Candidate Sourcing & Management – Your Talent Pipeline, Simplified!

• Say Goodbye to Manual Data Entry: Drag and drop resumes in any format (Word, PDF, text files, even ZIP archives!) and watch as our system intelligently extracts key candidate information, building rich profiles for you automatically.
• Source Like a Pro: Grab candidate details directly from popular job boards with our handy browser extension.
• Never Lose a Great Candidate: Create custom talent pools and lists to keep promising candidates engaged for future opportunities.
• Stay Organized, Effortlessly: Track every candidate interaction, comment, and status change in one central, easy-to-navigate location.
• Blacklist with Confidence: Discreetly manage candidates who aren't a fit, ensuring your team's time is focused on the best prospects.

2. Find Your Perfect Match – Faster & Smarter!

• Lightning-Fast Search: Instantly sift through thousands of resumes to find exactly who you're looking for with our powerful keyword search.
• AI-Powered Precision Matching: Go beyond simple keywords! Our intelligent system understands the nuances of your job descriptions and candidate skills to surface the most relevant talent, even if they don't use the exact same buzzwords.
• Laser-Target Your Search: Fine-tune your candidate search within specific job openings using advanced filters for experience, location, skills, and more, ensuring you only see the best fits.

3. Streamline Your Hiring Workflow – Your Process, Your Rules!

• Fully Customizable Workflows: Don't change your process, let our system adapt to you! Define unique hiring stages for every role – from "Initial Contact" and "CV Sent" to "Interview" and "Offer Extended."
• At-a-Glance Pipeline View: See exactly where every candidate stands in your hiring funnel for each job, empowering you to take timely action.
• Clear Task Management: Keep your team aligned and your hiring process moving smoothly with clear visibility into candidate progress.

4. Seamless Communication – Engage Candidates Like Never Before!

• Unified Communications Hub: Manage all your candidate conversations – Email, WhatsApp, and Telegram – directly within the platform. No more juggling multiple apps!
• Personalized Outreach: Send targeted emails to candidate lists or individual prospects with ease.
• Stay in the Loop: Get real-time push notifications for new messages, so you never miss an important update (and easily toggle them when you need to focus!).

5. Craft Winning Job Postings & Manage Them with Ease!

• Create & Manage Job Openings Effortlessly: From drafting detailed job descriptions to assigning responsibilities, everything is at your fingertips.
• AI-Assisted Job Ad Perfection: Attract top talent and ensure compliance! Our built-in AI assistant helps you write compelling, inclusive, and bias-free public job postings that get noticed.

6. Collaborate & Conquer – Teamwork Made Easy!

• Shared Visibility: Keep your entire hiring team on the same page with access to candidate profiles, statuses, and communication history (with permission controls, of course!).
• Assign Responsibility: Clearly designate who's leading the charge for each vacancy.
• Streamlined Subcontractor Management: (Optional Module) Effortlessly work with your external recruitment partners, share vacancies, and manage communications, all in one place.

7. Peace of Mind – Security & Compliance Built-In!

• Automated Data Consent: Simplify GDPR and data privacy compliance with tools to request and track candidate consent for data processing.
• Secure User Management: Control who sees what with robust user roles and approval workflows.
• Multi-Language Support: Perfect for global teams, work in the language you're most comfortable with.
• Basic Reports: Essential reporting capabilities to track your hiring metrics and performance.

Custom Development Available Any other features, like careers pages, custom workflows, editable workflow diagram builders, mobile-friendly white-label customer portals, or live report builders can be custom built by our team in reasonable time.

The result? An ATS that feels like it was designed specifically for your company—because it was.