Does MachineHiring ATS store compliance documents securely?

Candidate files, consent proofs, and attachments are stored in secure cloud infrastructure with access‑controlled storage and configurable retention policies.

Security features

• Encryption: Data encrypted in transit
• Access controls: Role‑based restrictions (e.g., HR-only document access)
• Consent tracking: Digital consent logs and proof of authorization
• Audit trails: Complete activity logs for compliance reviews (Configurable / On request)
• Retention policies: Automated document lifecycle management

Document handling capabilities

• Multiple file format support: PDF, DOC, TXT, images, and other common document types
• Bulk document processing: Handle large volumes of compliance documents efficiently
• Version control: Track document updates and maintain historical versions
• Metadata management: Organize documents with tags, categories, and custom fields

Configurable compliance features

• Custom retention schedules: Set different retention periods for various document types
• Automated compliance workflows: Configure approval processes for sensitive documents
• Role-based document access: Granular permissions based on user roles and responsibilities
• Compliance reporting: Generate audit reports and compliance summaries on demand

Data residency & integration

• Jurisdiction-specific hosting: Data can be hosted in specific geographic regions as required
• Compliance system integration: Connect with existing GRC (Governance, Risk, Compliance) platforms
• API access: Programmatic document management for enterprise compliance workflows
• Custom data residency patterns: Tailored hosting solutions for regulatory requirements

Integration capabilities

• HRIS integration: Sync compliance documents with existing HR systems
• Document management systems: Connect with enterprise content management platforms
• Audit system connectivity: Direct integration with compliance monitoring tools
• Automated compliance reporting: Schedule and deliver compliance reports to stakeholders

Infrastructure

• Hosted in secure, certified cloud infrastructure
• Regular security assessments and updates
• Industry-standard compliance frameworks supported