Site Visit
A Site Visit is when an event planner goes to check out a venue or location before planning an actual event there. It's like a thorough inspection where they look at everything from room sizes to electrical outlets, making sure the space will work for their event. During these visits, event planners take measurements, check facilities like bathrooms and kitchens, discuss technical requirements, and often take photos for reference. It's similar to how a home buyer inspects a house before purchase - you need to see everything in person to make good planning decisions. You might also see this called a "venue inspection," "location scout," or "space walkthrough."
Examples in Resumes
Conducted over 50 Site Visits annually to assess venue suitability for corporate events
Led Site Visit teams for international conference venue selection in 5 countries
Developed comprehensive Site Visit checklist used company-wide for venue assessment
Coordinated Venue Inspections and Site Visits for wedding venues across the region
Typical job title: "Event Planners"
Also try searching for:
Where to Find Event Planners
Professional Associations
Online Communities
Job Resources
Example Interview Questions
Senior Level Questions
Q: How do you handle a site visit when the venue doesn't meet the initial requirements?
Expected Answer: A senior event planner should explain their process for documenting issues, suggesting alternatives, negotiating with venues for modifications, and communicating concerns to stakeholders. They should also mention having backup venues and creative problem-solving experience.
Q: Tell me about a time when you managed multiple site visits across different locations for a large-scale event.
Expected Answer: Should demonstrate ability to coordinate complex logistics, manage time efficiently, create standardized assessment criteria, and make data-driven decisions while maintaining relationships with various venue representatives.
Mid Level Questions
Q: What key elements do you look for during a site visit?
Expected Answer: Should mention checking capacity, accessibility, parking, power supply, loading areas, emergency exits, ceiling heights, lighting, acoustics, and amenities like restrooms and catering facilities.
Q: How do you document your findings during a site visit?
Expected Answer: Should describe using checklists, taking photos, making videos, measuring spaces, noting technical specifications, and creating detailed reports for team members and clients.
Junior Level Questions
Q: What questions would you ask a venue manager during a site visit?
Expected Answer: Should mention basics like capacity, pricing, availability, included amenities, insurance requirements, and venue policies regarding decorations, catering, and setup/breakdown times.
Q: How do you prepare for a site visit?
Expected Answer: Should discuss bringing measuring tape, camera, checklist, client requirements, notepad, and reviewing venue information beforehand.
Experience Level Indicators
Junior (0-2 years)
- Basic venue assessment skills
- Understanding of event space requirements
- Ability to take accurate measurements
- Basic photography for documentation
Mid (2-5 years)
- Detailed technical requirement assessment
- Budget negotiation with venues
- Complex space planning
- Vendor coordination during visits
Senior (5+ years)
- Multiple venue comparison and selection
- Risk assessment and mitigation planning
- International venue coordination
- Team leadership during site visits
Red Flags to Watch For
- No experience with venue assessment checklists
- Poor attention to detail in space measurements
- Lack of knowledge about basic venue requirements
- Unable to identify potential event setup challenges
- No understanding of accessibility requirements
Related Terms
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