Production Schedule
A Production Schedule is a detailed timeline that outlines every task and activity needed to make an event happen successfully. Think of it as the master plan that event managers use to coordinate everything from setup to cleanup. It includes important details like when vendors arrive, when sound checks happen, when doors open, and when performers go on stage. This document helps keep everyone involved in the event on the same page and ensures nothing is forgotten. Other common names for this are "event timeline," "run of show," or "show flow."
Examples in Resumes
Created and managed Production Schedules for 50+ corporate events annually
Developed detailed Production Timelines for music festivals hosting 10,000+ attendees
Coordinated multiple teams using Run of Show documents for award ceremonies
Implemented digital Show Flow management systems for streamlined event execution
Typical job title: "Event Production Managers"
Also try searching for:
Where to Find Event Production Managers
Professional Associations
Online Communities
Job Boards
Example Interview Questions
Senior Level Questions
Q: How do you handle last-minute changes to a production schedule during a live event?
Expected Answer: A senior manager should discuss their crisis management approach, including having backup plans, clear communication channels with all teams, and the ability to make quick decisions while maintaining event quality and safety.
Q: How do you manage multiple events with overlapping production schedules?
Expected Answer: Should demonstrate experience with resource allocation, team delegation, priority management, and using project management tools to track multiple timelines simultaneously.
Mid Level Questions
Q: What elements do you include in a production schedule and why?
Expected Answer: Should mention key components like setup times, rehearsals, tech checks, meal breaks, show times, and strike schedule, explaining why each is important for smooth event execution.
Q: How do you coordinate between different departments using the production schedule?
Expected Answer: Should explain methods of clear communication, schedule distribution, regular updates, and how to ensure all teams understand their roles and timing.
Junior Level Questions
Q: What software or tools do you use to create and manage production schedules?
Expected Answer: Should be familiar with basic event management software, spreadsheets, or scheduling tools used in the industry for creating and sharing schedules.
Q: How do you ensure all vendors receive and understand the production schedule?
Expected Answer: Should discuss basic communication methods, schedule formatting, and confirmation procedures to ensure all parties have received and understood their timing requirements.
Experience Level Indicators
Junior (0-2 years)
- Creating basic production schedules
- Following established templates
- Coordinating with small teams
- Basic event software usage
Mid (2-5 years)
- Managing complex event timelines
- Vendor coordination
- Problem-solving during events
- Multi-department communication
Senior (5+ years)
- Large-scale event management
- Crisis management
- Team leadership
- Budget management
Red Flags to Watch For
- No experience with actual live events
- Poor communication skills
- Inability to handle stress or last-minute changes
- Lack of attention to detail in scheduling
- No knowledge of basic event terminology
