Recruiter's Glossary

Examples: Load-In • Keynote Speaker • Lanyard

U-Shape

Term from Event Planning industry explained for recruiters

A U-Shape (also known as horseshoe setup) is a popular way to arrange tables and chairs for meetings, training sessions, or conference events. The setup looks like the letter "U" when viewed from above, with tables arranged in an open-ended formation. This layout is particularly valued in event planning because it creates good visibility for presentations while allowing participants to see each other, making it ideal for interactive discussions and training sessions. Event planners often need to understand various seating arrangements, and U-Shape is one of the fundamental layouts alongside theater style, classroom style, and banquet setup.

Examples in Resumes

Coordinated corporate meetings for 50-100 attendees using U-Shape and Horseshoe setups

Managed conference room layouts including U-Shape arrangements for training sessions

Optimized meeting spaces with U-Shape configurations to enhance participant interaction

Typical job title: "Event Planners"

Also try searching for:

Event Coordinator Meeting Planner Conference Coordinator Corporate Event Planner Event Manager Venue Coordinator

Where to Find Event Planners

Professional Associations

Online Communities

Job Resources

Example Interview Questions

Senior Level Questions

Q: How do you determine if a U-Shape setup is appropriate for an event, and what alternatives would you suggest if the space is too small?

Expected Answer: A senior event planner should discuss factors like group size (typically best for 20-40 people), room dimensions, audiovisual needs, and interaction requirements. They should suggest alternatives like classroom style or hollow square for smaller spaces while maintaining interactive capabilities.

Q: How would you modify a U-Shape setup for a hybrid event with both in-person and virtual attendees?

Expected Answer: Should explain placement of cameras, screens, and microphones to ensure both in-person and virtual participants can interact effectively, possibly including recommendations for table spacing and technology setup.

Mid Level Questions

Q: What are the space requirements for a U-Shape setup, and how do you calculate capacity?

Expected Answer: Should be able to explain standard measurements (typically 30-32 square feet per person), including extra space needed for presenters, audiovisual equipment, and walking space behind seated participants.

Q: What considerations do you take into account when setting up refreshments for a U-Shape meeting?

Expected Answer: Should discuss placement of water stations, coffee breaks, and catering setup without disrupting sight lines or blocking exits, while ensuring easy access for all participants.

Junior Level Questions

Q: What are the main advantages of a U-Shape setup compared to theater style seating?

Expected Answer: Should mention benefits like face-to-face interaction, writing surface for participants, clear view of the presenter, and ability to facilitate group discussions.

Q: What basic equipment and supplies are needed for a U-Shape setup?

Expected Answer: Should list items like tables, chairs, tablecloths, notepads, water service, and basic audiovisual equipment needed for presentations.