Run of Show
A Run of Show is a detailed timeline or schedule that guides how an event will unfold from start to finish. Think of it as a minute-by-minute playbook that event planners use to keep track of everything that needs to happen during an event. It includes all the important details like when speakers go on stage, when meals are served, when audio-visual elements need to happen, and who is responsible for each task. Some people also call this a "show flow," "event schedule," or "production timeline." This document is crucial for making sure everyone involved in the event knows exactly what should happen and when.
Examples in Resumes
Created detailed Run of Show documents for corporate conferences with 500+ attendees
Managed complex Run of Show and Show Flow schedules for multi-day music festivals
Developed and executed Production Timeline plans for high-profile award ceremonies
Typical job title: "Event Planners"
Also try searching for:
Where to Find Event Planners
Professional Associations
Online Communities
Job Resources
Example Interview Questions
Senior Level Questions
Q: How do you handle last-minute changes to a Run of Show during a live event?
Expected Answer: A senior event planner should discuss having backup plans, clear communication channels with all team members, and experience in quick decision-making while maintaining the event's core objectives.
Q: Tell me about a time when you managed multiple Run of Shows for overlapping events.
Expected Answer: Should demonstrate strong organizational skills, team delegation, and systems for managing multiple detailed timelines while ensuring nothing falls through the cracks.
Mid Level Questions
Q: What elements do you include in a Run of Show document?
Expected Answer: Should mention timing, staff assignments, technical cues, speaker requirements, catering times, and notes about special requirements or potential challenges.
Q: How do you coordinate between different teams (catering, AV, security) using a Run of Show?
Expected Answer: Should explain methods for clear communication, how to break down responsibilities, and systems for ensuring all teams understand their roles and timing.
Junior Level Questions
Q: What's the difference between a Run of Show and a basic event timeline?
Expected Answer: Should explain that a Run of Show is more detailed, includes specific cues and responsibilities, and serves as a master document for all event staff.
Q: How do you prepare a basic Run of Show document?
Expected Answer: Should be able to describe the process of gathering information, creating a timeline, and including essential details like timing, locations, and staff responsibilities.
Experience Level Indicators
Junior (0-2 years)
- Creating basic event timelines
- Following established Run of Show templates
- Coordinating with team members
- Basic event logistics management
Mid (2-5 years)
- Developing comprehensive Run of Shows
- Managing multiple event timelines
- Team coordination
- Handling last-minute changes
Senior (5+ years)
- Complex event production management
- Multi-day event coordination
- Crisis management
- Leading large event teams
Red Flags to Watch For
- Unable to explain the importance of timing in events
- Lack of attention to detail in planning documents
- Poor communication skills
- No experience with live events
- Difficulty handling stress or last-minute changes
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