Property Receipt
A Property Receipt is an essential document used in auction houses and art galleries to track valuable items consigned for sale. It serves as an official record and proof that an item has been received from a seller or consignor. Think of it like a claim ticket – it includes details about the item, its condition, estimated value, and terms of sale. This document protects both the auction house and the consignor by clearly documenting ownership transfer and sale conditions. You might also hear it called a "Consignment Receipt," "Item Receipt," or "Auction Consignment Form."
Examples in Resumes
Managed and tracked over 500 high-value items using Property Receipt system
Developed streamlined process for Property Receipt documentation, reducing processing time by 30%
Implemented digital Property Receipt and Consignment Receipt tracking system for auction items
Typical job title: "Auction House Administrators"
Also try searching for:
Where to Find Auction House Administrators
Professional Organizations
Job Boards
Professional Networks
Example Interview Questions
Senior Level Questions
Q: How would you handle a dispute regarding an item's condition noted on a property receipt?
Expected Answer: A senior professional should discuss their experience with conflict resolution, documentation procedures, condition reporting standards, and the importance of detailed photography and notation at intake. They should mention insurance implications and legal considerations.
Q: What systems have you implemented to improve property receipt tracking?
Expected Answer: Should demonstrate experience with implementing or improving tracking systems, whether digital or paper-based, and explain how these systems reduced errors and improved efficiency in handling consigned items.
Mid Level Questions
Q: What key information must be included on a property receipt?
Expected Answer: Should list essential elements like item description, condition notes, estimated value, consignor information, terms of sale, insurance details, and auction house obligations.
Q: How do you ensure accurate tracking of multiple items from the same consignor?
Expected Answer: Should explain their organizational system, numbering methods, and procedures for keeping track of multiple items while maintaining accurate records.
Junior Level Questions
Q: What is the purpose of a property receipt?
Expected Answer: Should explain that it's a document proving an auction house has received items from a consignor, and that it protects both parties by recording item details and sale conditions.
Q: How do you process a basic property receipt?
Expected Answer: Should describe the basic steps of creating a property receipt: gathering consignor information, documenting item details, photographing the item, and obtaining necessary signatures.
Experience Level Indicators
Junior (0-2 years)
- Basic property receipt processing
- Item documentation and photography
- Data entry and filing
- Basic customer service
Mid (2-5 years)
- Complex consignment handling
- Inventory management
- Condition reporting
- Client relationship management
Senior (5+ years)
- Process improvement and system implementation
- Staff training and supervision
- Dispute resolution
- Policy development
Red Flags to Watch For
- Poor attention to detail in documentation
- Lack of experience with condition reporting
- No knowledge of basic auction house procedures
- Inability to handle valuable items carefully
