Exhibitor Manual
An Exhibitor Manual is a comprehensive guide that event planners create to help companies participating in trade shows, exhibitions, or conferences. It's like a rulebook and instruction guide combined, containing everything exhibitors need to know about setting up, running, and taking down their booth or display. This document helps keep events organized by providing clear instructions about deadlines, regulations, available services, and venue requirements. Some people might also call it an 'Exhibitor Guide', 'Exhibitor Kit', or 'Exhibitor Services Manual'.
Examples in Resumes
Created and managed Exhibitor Manual distribution for 3 major industry trade shows
Streamlined Exhibitor Kit content resulting in 40% fewer exhibitor questions
Developed digital Exhibitor Services Manual platform reducing paper waste by 90%
Typical job title: "Event Managers"
Also try searching for:
Where to Find Event Managers
Professional Associations
Online Communities
Job Boards
Example Interview Questions
Senior Level Questions
Q: How would you handle a situation where multiple exhibitors miss critical manual submission deadlines?
Expected Answer: A senior manager should discuss their escalation process, explain how they would prioritize issues, and describe their communication strategy to prevent future deadline misses while maintaining good client relationships.
Q: How do you ensure exhibitor manuals stay current with changing venue regulations and event requirements?
Expected Answer: Should demonstrate experience in maintaining documentation, describe review processes, and explain how they coordinate with venues and stakeholders to keep information updated.
Mid Level Questions
Q: What key elements do you include in an exhibitor manual?
Expected Answer: Should mention essential components like setup/breakdown schedules, shipping instructions, booth regulations, ordering forms for services, safety requirements, and contact information.
Q: How do you make complex venue requirements easily understandable for exhibitors?
Expected Answer: Should discuss methods of simplifying information, using visual aids, creating checklists, and providing clear step-by-step instructions.
Junior Level Questions
Q: How do you organize and distribute exhibitor manuals?
Expected Answer: Should be able to explain basic distribution methods, both digital and physical, and discuss how they track receipt and acknowledgment from exhibitors.
Q: What systems do you use to track exhibitor form submissions and deadlines?
Expected Answer: Should demonstrate familiarity with basic tracking methods, whether through spreadsheets or event management software, and explain how they follow up on missing submissions.
Experience Level Indicators
Junior (0-2 years)
- Basic manual distribution and tracking
- Form collection and processing
- Exhibitor communication
- Basic deadline management
Mid (2-5 years)
- Manual content development
- Vendor coordination
- Problem-solving for exhibitor issues
- Digital platform management
Senior (5+ years)
- Strategic manual planning
- Process improvement
- Team leadership
- Crisis management
Red Flags to Watch For
- No experience with event management software
- Poor attention to detail in documentation
- Lack of understanding of event logistics
- Unable to handle multiple deadline-driven projects
Related Terms
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