Recruiter's Glossary

Examples: Keynote Speaker • Classroom Style • Signage

Conference Package

Term from Event Planning industry explained for recruiters

A Conference Package is a bundled service offering that event planners create for business meetings and conferences. It typically includes everything needed for a successful event: meeting space, audio-visual equipment, meals, refreshments, and sometimes accommodation. This approach makes it easier for clients to book and budget their events, as everything is combined into one price instead of charging separately for each service. Event planners often refer to these as "Day Delegate Packages" or "Meeting Packages" as well.

Examples in Resumes

Developed and marketed Conference Package options that increased bookings by 45%

Managed Conference Packages for groups ranging from 20 to 500 attendees

Created customized Meeting Packages and Day Delegate Packages for corporate clients

Typical job title: "Event Planners"

Also try searching for:

Conference Coordinator Event Manager Meeting Planner Corporate Event Planner Conference Services Manager Event Sales Manager Venue Coordinator

Where to Find Event Planners

Professional Associations

Job Boards

Online Communities

Example Interview Questions

Senior Level Questions

Q: How do you handle pricing and negotiation for conference packages?

Expected Answer: A senior event planner should discuss analyzing costs, market research, creating profitable packages while remaining competitive, and negotiation strategies with both vendors and clients. They should mention flexibility in customization while maintaining profitability.

Q: How do you manage multiple conference packages running simultaneously?

Expected Answer: Should explain their system for organizing staff, coordinating with various departments (catering, AV, housekeeping), handling last-minute changes, and ensuring each group receives proper attention and service.

Mid Level Questions

Q: What elements do you include in a standard conference package and why?

Expected Answer: Should discuss essential components like room setup, AV equipment, catering, timing of breaks, and explain how these elements contribute to a successful event. Should mention how they adapt packages for different client needs.

Q: How do you handle unexpected issues during a conference?

Expected Answer: Should describe their problem-solving approach, having backup plans, maintaining clear communication with clients and staff, and examples of common issues they've resolved.

Junior Level Questions

Q: What's the difference between various types of conference packages?

Expected Answer: Should be able to explain basic differences between half-day, full-day, and residential packages, and what's typically included in each.

Q: How do you ensure all details of a conference package are properly communicated to staff?

Expected Answer: Should discuss using event orders, briefing sheets, team meetings, and checklists to ensure all departments know their responsibilities.