Call Time
Call Time is a standard term in event management that refers to the specific time when staff, performers, vendors, or crew members need to arrive at an event venue. It's different from the actual event start time and is typically earlier to allow for setup, preparation, and briefings. When you see this on a resume, it often indicates that the person has experience coordinating different teams and managing event schedules. Think of it like a behind-the-scenes arrival time that ensures everything is ready before guests arrive.
Examples in Resumes
Managed Call Time schedules for over 200 events, ensuring timely setup and execution
Coordinated staggered Call Times for multiple vendor teams at large-scale corporate events
Created detailed Call Time sheets for event staff, performers, and technical crews
Typical job title: "Event Coordinators"
Also try searching for:
Where to Find Event Coordinators
Professional Associations
Job Boards
Online Communities
Example Interview Questions
Senior Level Questions
Q: How do you handle multiple conflicting call times for different vendors at a large event?
Expected Answer: A senior event manager should explain their system for creating staggered arrival schedules, discuss how they prioritize different teams based on setup needs, and mention their experience in managing complex logistics with multiple stakeholders.
Q: Tell me about a time when you had to adjust call times last minute due to an unexpected situation.
Expected Answer: They should demonstrate crisis management skills, explain their communication strategy for urgent changes, and show how they maintain smooth operations despite timeline changes.
Mid Level Questions
Q: How do you create and communicate call time schedules to different teams?
Expected Answer: Should describe their method for creating clear schedules, using scheduling tools, and ensuring all team members receive and understand their call times.
Q: What factors do you consider when setting call times for different vendor types?
Expected Answer: Should explain how setup requirements, venue restrictions, and event type influence call times, showing understanding of various vendor needs.
Junior Level Questions
Q: What information should be included in a basic call time sheet?
Expected Answer: Should list essential elements like arrival time, location, parking instructions, contact information, and basic setup requirements.
Q: How early should staff typically arrive before an event starts?
Expected Answer: Should demonstrate understanding of standard setup times for different event types and the importance of having buffer time for unexpected issues.
Experience Level Indicators
Junior (0-2 years)
- Creating basic call sheets
- Coordinating small team arrivals
- Understanding setup time requirements
- Basic vendor coordination
Mid (2-5 years)
- Managing multiple vendor call times
- Creating detailed production schedules
- Handling last-minute schedule changes
- Coordinating with venue management
Senior (5+ years)
- Multi-event call time management
- Large-scale event coordination
- Crisis management
- Team leadership and scheduling
Red Flags to Watch For
- No understanding of standard setup time requirements
- Poor communication skills when explaining schedules
- Lack of experience with different types of vendors
- Unable to demonstrate flexibility with scheduling changes
Related Terms
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