Recruiter's Glossary

Examples: Talent Profile • Plus-Size Division • Zed Card

Agency Board

Term from Talent Agencies industry explained for recruiters

An Agency Board is a management system used by talent agencies to organize and track their talent roster, bookings, and client relationships. It's like a digital command center where agents can see all their represented talent, upcoming auditions, bookings, and commissions in one place. Think of it as a specialized customer relationship management (CRM) system specifically designed for the entertainment and talent industry. Similar systems include casting management software or talent management systems. Some agencies might refer to this as a "talent management platform" or "agency management software."

Examples in Resumes

Managed over 200 talent profiles using Agency Board system

Streamlined booking process through implementation of Agency Board software

Increased agency revenue by 30% through effective use of Agency Board and Talent Management System

Typical job title: "Agency Coordinators"

Also try searching for:

Talent Agent Agency Manager Talent Coordinator Booking Manager Artist Representative Agency Administrator Talent Booking Coordinator

Where to Find Agency Coordinators

Industry Networks

Job Boards

Example Interview Questions

Senior Level Questions

Q: How would you handle a situation where multiple agents are trying to book the same talent for different jobs on the same day?

Expected Answer: A senior coordinator should explain their conflict resolution process, communication protocols, and how they would use the agency board system to prevent double bookings while maximizing revenue opportunities.

Q: What strategies have you implemented to improve agency efficiency using management software?

Expected Answer: Should discuss experience in creating workflows, automating routine tasks, implementing booking procedures, and training staff on system usage to improve overall agency operations.

Mid Level Questions

Q: How do you prioritize and manage multiple booking requests?

Expected Answer: Should explain their system for organizing requests, considering factors like client importance, booking fees, and talent availability, while maintaining good relationships with all parties.

Q: Describe your process for onboarding new talent into the agency system.

Expected Answer: Should outline their methodology for collecting information, setting up profiles, managing documentation, and ensuring all necessary details are properly recorded in the system.

Junior Level Questions

Q: What information do you need to create a basic talent profile?

Expected Answer: Should be able to list essential information like contact details, physical characteristics, special skills, availability, and required documentation.

Q: How do you handle basic booking requests through the agency board?

Expected Answer: Should demonstrate understanding of checking availability, submitting talent profiles, recording booking details, and basic communication with clients and talent.