Voucher
A voucher is a basic document used in business accounting that shows proof of a financial transaction. Think of it like a receipt, but it's used internally by companies to track money going in and out. When someone in accounting processes payments, creates expense records, or handles company purchases, they work with vouchers. These documents help keep track of who approved spending money, what it was spent on, and when the transaction happened. You might see terms like "payment voucher," "cash voucher," or "journal voucher" in job descriptions - they all refer to this system of documenting and tracking business transactions.
Examples in Resumes
Processed over 200 voucher entries monthly for accounts payable department
Implemented digital voucher system that reduced processing time by 40%
Managed daily voucher verification and authorization for expenses over $10,000
Created standardized voucher procedures for payment processing
Audited payment vouchers and cash vouchers for compliance checks
Typical job title: "Bookkeepers"
Also try searching for:
Where to Find Bookkeepers
Professional Organizations
Online Communities
Example Interview Questions
Senior Level Questions
Q: How would you design a voucher system for a company that operates in multiple countries?
Expected Answer: A senior candidate should discuss creating a standardized system that handles different currencies, complies with various country regulations, includes proper approval chains, and integrates with existing accounting software.
Q: How do you handle voucher discrepancies in audit situations?
Expected Answer: They should explain the process of investigating discrepancies, including checking supporting documents, tracking approval histories, and implementing corrective measures to prevent future issues.
Mid Level Questions
Q: What is your process for reviewing and approving vouchers?
Expected Answer: Should describe checking for proper documentation, matching purchase orders with invoices, verifying calculations, and ensuring proper authorization signatures are present.
Q: How do you maintain an organized voucher filing system?
Expected Answer: Should explain their method of organizing vouchers by date, type, or department, discuss both physical and digital filing systems, and mention retention policies.
Junior Level Questions
Q: What information should be included on a basic voucher?
Expected Answer: Should list essential elements like date, amount, description of transaction, account codes, and spaces for necessary signatures.
Q: What's the difference between a payment voucher and a journal voucher?
Expected Answer: Should explain that payment vouchers are for actual cash payments while journal vouchers are for internal accounting entries that don't involve immediate cash movement.
Experience Level Indicators
Junior (0-2 years)
- Basic voucher processing
- Data entry accuracy
- Filing and organization
- Basic accounting software use
Mid (2-5 years)
- Complex voucher review
- Payment processing
- Documentation management
- Internal controls understanding
Senior (5+ years)
- Voucher system design
- Policy development
- Team training
- Audit preparation
Red Flags to Watch For
- Unable to explain basic voucher processing steps
- Poor attention to detail in number handling
- Lack of understanding about approval processes
- No experience with accounting software
- Disorganized documentation practices
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