Run Sheet
A Run Sheet is a detailed timeline document used in theater, live events, and entertainment productions. Think of it as a minute-by-minute schedule that guides everyone involved in a show or event. It lists all the key moments, tasks, and cues that need to happen before, during, and after a performance. Similar terms include "show flow," "production schedule," or "cue sheet." Stage managers use run sheets to coordinate performers, technicians, and backstage crew, ensuring everyone knows what should happen and when.
Examples in Resumes
Created detailed Run Sheets for 20+ major theater productions
Managed complex Run Sheets and Show Flows for live television broadcasts
Developed digital Run Sheet systems to coordinate 50+ person production teams
Typical job title: "Stage Managers"
Also try searching for:
Where to Find Stage Managers
Professional Organizations
Job Boards
Professional Networks
Example Interview Questions
Senior Level Questions
Q: How do you handle last-minute changes to a run sheet during a live production?
Expected Answer: Should discuss communication systems, backup plans, ability to quickly distribute updates to all departments, and experience managing unexpected changes while keeping the show running smoothly.
Q: Tell me about a time when you had to coordinate multiple run sheets for a complex production with several departments.
Expected Answer: Should demonstrate experience with large-scale productions, team coordination, and ability to manage multiple timing-critical elements simultaneously.
Mid Level Questions
Q: What essential elements do you include in a run sheet?
Expected Answer: Should mention timing, cues, personnel responsibilities, technical requirements, and any specific notes for different departments or performers.
Q: How do you ensure all team members understand and follow the run sheet?
Expected Answer: Should discuss distribution methods, pre-show meetings, clear formatting, and communication strategies with different departments.
Junior Level Questions
Q: What is the purpose of a run sheet?
Expected Answer: Should explain that it's a timing guide for shows/events that helps coordinate all participants and ensures smooth execution of the production.
Q: How do you organize a basic run sheet?
Expected Answer: Should describe chronological organization, basic timing structure, and essential information that needs to be included for each cue or event.
Experience Level Indicators
Junior (0-2 years)
- Creating basic run sheets
- Following established show formats
- Understanding theatrical terminology
- Basic crew coordination
Mid (2-5 years)
- Managing complex run sheets
- Coordinating multiple departments
- Handling schedule changes
- Digital production tools
Senior (5+ years)
- Creating master run sheets for large productions
- Training others in run sheet management
- Emergency and contingency planning
- Multi-show coordination
Red Flags to Watch For
- No experience with live productions
- Poor time management skills
- Lack of attention to detail
- Weak communication abilities
- No understanding of technical cues and timing
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