Hot Desking
Hot desking is a workplace organization method where employees don't have assigned permanent desks. Instead, they choose available workspaces on a first-come, first-served basis each day. This approach helps companies save money on office space and create more flexible work environments. Some companies call this "flexible seating" or "desk sharing." It's becoming increasingly common in modern offices, especially those that support hybrid work schedules where not all employees are in the office every day.
Examples in Resumes
Implemented Hot Desking system for 200+ employees, resulting in 30% reduction in office space costs
Managed transition from fixed seating to Hot Desk arrangement across three office locations
Created and maintained Hot Desking policies and booking systems for flexible workspace management
Typical job title: "Facilities Managers"
Also try searching for:
Where to Find Facilities Managers
Professional Organizations
Online Communities
Job Boards
Example Interview Questions
Senior Level Questions
Q: How would you implement a hot desking system in a large organization while ensuring minimal disruption?
Expected Answer: Should discuss change management, employee communication, phased implementation, technology solutions for desk booking, and ways to measure success and gather feedback.
Q: What challenges have you faced with hot desking and how did you overcome them?
Expected Answer: Should mention storage solutions, cleaning protocols, technical setup standardization, managing employee resistance, and maintaining team collaboration.
Mid Level Questions
Q: What systems or tools would you use to manage a hot desking environment?
Expected Answer: Should discuss desk booking software, space utilization tracking, maintenance scheduling, and cleaning protocols.
Q: How do you ensure employee satisfaction in a hot desking environment?
Expected Answer: Should mention clear policies, adequate desk ratios, proper equipment, clean desk policies, and regular feedback collection.
Junior Level Questions
Q: What are the basic components needed for a hot desking setup?
Expected Answer: Should mention adjustable furniture, storage solutions, cleaning supplies, booking system, and basic office equipment.
Q: How would you handle common hot desking complaints?
Expected Answer: Should discuss basic problem-solving for issues like desk availability, cleanliness, equipment access, and storage needs.
Experience Level Indicators
Junior (0-2 years)
- Basic space management
- Understanding of desk booking systems
- Office equipment management
- Basic facilities maintenance coordination
Mid (2-5 years)
- Space utilization analysis
- Implementation of workplace policies
- Vendor management
- Change management support
Senior (5+ years)
- Strategic workplace planning
- Large-scale implementation management
- Budget optimization
- Workplace transformation leadership
Red Flags to Watch For
- No experience with workplace management software
- Poor understanding of space utilization metrics
- Lack of change management experience
- No knowledge of health and safety regulations
