Guaranteed Numbers refers to the confirmed minimum number of guests that a client commits to pay for in catering and event services. It's like a promise between the client and the catering company about how many people will attend an event. This number helps catering companies plan food quantities, staffing, and pricing. Even if fewer guests show up, the client still pays for the guaranteed number because the caterer has already purchased supplies and scheduled staff. This term is essential in catering contracts and helps both parties manage expectations and costs.
Managed events with Guaranteed Numbers ranging from 50 to 1000 guests
Successfully negotiated Guaranteed Numbers and final counts for corporate events
Developed pricing strategies based on Guaranteed Numbers and Minimum Guest Counts
Typical job title: "Catering Managers"
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Q: How do you handle situations where actual attendance is significantly lower than the guaranteed numbers?
Expected Answer: A senior manager should discuss client communication strategies, contract terms protection, cost management methods, and ways to maintain positive client relationships while enforcing guarantees.
Q: How do you determine appropriate guaranteed numbers for different types of events?
Expected Answer: Should explain analyzing event history, seasonal factors, event type patterns, and negotiation strategies with clients to set realistic guarantees that protect both parties.
Q: What factors do you consider when setting guaranteed numbers deadlines?
Expected Answer: Should discuss supplier ordering deadlines, staffing schedules, food preparation time, and venue requirements that influence when final numbers must be confirmed.
Q: How do you explain guaranteed numbers policies to clients?
Expected Answer: Should demonstrate clear communication skills in explaining contract terms, the business reasons for guarantees, and how it benefits the event planning process.
Q: What is the difference between expected attendance and guaranteed numbers?
Expected Answer: Should explain that expected attendance is the initial estimate, while guaranteed numbers are the final, contractual minimum guest count that the client agrees to pay for.
Q: How do guaranteed numbers affect food and beverage ordering?
Expected Answer: Should understand basic ordering calculations based on guaranteed numbers, including standard overage percentages for safety margin.