Function Sheet
A Function Sheet is a detailed planning document used in catering and event services that outlines all the important details of an event or gathering. Think of it as a master plan that tells staff exactly what needs to happen, when it should happen, and how it should be done. It includes information like guest count, menu items, room setup, timing of service, special dietary requirements, and specific client requests. Catering managers and event coordinators use these sheets to make sure everyone on the team knows their role and nothing is forgotten. You might also hear it called an "Event Sheet," "Banquet Event Order (BEO)," or "Event Order."
Examples in Resumes
Created and managed Function Sheets for events ranging from 50 to 500 guests
Trained staff on proper interpretation and execution of Function Sheet details
Developed standardized Function Sheet templates that improved event execution efficiency by 30%
Coordinated with clients and vendors using BEOs and Function Sheets for seamless event planning
Typical job title: "Catering Managers"
Also try searching for:
Where to Find Catering Managers
Professional Associations
Job Boards
Online Communities
Example Interview Questions
Senior Level Questions
Q: How do you handle last-minute changes to a function sheet for a large event?
Expected Answer: A senior candidate should explain their system for communicating urgent changes to all departments, having backup plans ready, and maintaining quality while adapting to changes. They should mention specific examples of successful crisis management.
Q: How do you use function sheets to manage multiple events simultaneously?
Expected Answer: Look for answers that demonstrate experience with prioritization, delegation, and systems for tracking multiple events. They should explain how they organize staff and resources across different functions.
Mid Level Questions
Q: What key elements do you include in a function sheet?
Expected Answer: Candidate should list essential components like timing, guest count, menu details, setup requirements, client contacts, dietary restrictions, and special requests. They should explain why each element is important.
Q: How do you ensure all staff members understand and follow the function sheet?
Expected Answer: Should describe their method for briefing staff, conducting pre-event meetings, and checking understanding. Should mention how they handle questions and clarifications.
Junior Level Questions
Q: What is the purpose of a function sheet?
Expected Answer: Should explain that it's a comprehensive guide for event execution, containing all necessary details for staff to successfully run an event. Should mention basic components like timing and guest count.
Q: How do you organize information on a function sheet to make it easy to read?
Expected Answer: Should discuss basic formatting principles, chronological organization, and clear sectioning of information. Should mention the importance of clarity and accessibility.
Experience Level Indicators
Junior (0-2 years)
- Basic function sheet reading and interpretation
- Understanding of catering terminology
- Basic event timeline management
- Simple event setup coordination
Mid (2-5 years)
- Function sheet creation and modification
- Staff briefing and coordination
- Managing multiple events simultaneously
- Handling special requests and dietary requirements
Senior (5+ years)
- Complex event planning and coordination
- Crisis management and problem-solving
- Team leadership and training
- Budget management and cost control
Red Flags to Watch For
- Unable to read or interpret basic function sheets
- Poor attention to detail when reviewing event information
- Lack of experience with customer service
- No understanding of basic catering terminology
- Poor time management skills
Related Terms
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