Event Planning
Event Planning is the process of organizing and coordinating special occasions, from small gatherings to large corporate functions. In mobile catering, event planners work closely with catering teams to ensure food service runs smoothly alongside other event elements. They handle tasks like creating timelines, coordinating with vendors, managing guest lists, and ensuring proper setup of food stations. Similar terms include Event Coordination, Event Management, or Party Planning. Think of event planners as the conductors of an orchestra, making sure all parts of an event work together perfectly, with food service being a key component.
Examples in Resumes
Coordinated over 50 corporate events featuring Event Planning and mobile catering services
Managed Event Planning for weddings with 200+ guests including catering logistics
Led Event Planning and Event Management for seasonal festivals with multiple food vendors
Typical job title: "Event Planners"
Also try searching for:
Where to Find Event Planners
Professional Associations
Online Communities
Job Boards
Example Interview Questions
Senior Level Questions
Q: How do you handle multiple large events occurring on the same day with limited staff?
Expected Answer: A senior event planner should discuss delegation strategies, time management, detailed planning processes, backup plans, and how to effectively coordinate multiple teams across different locations.
Q: Tell me about a time when a major event crisis occurred and how you handled it.
Expected Answer: Should demonstrate crisis management skills, quick thinking, problem-solving abilities, and experience in maintaining client satisfaction even when things go wrong.
Mid Level Questions
Q: How do you create and manage event budgets?
Expected Answer: Should explain budget creation process, tracking expenses, negotiating with vendors, and maintaining profitability while meeting client expectations.
Q: What's your process for coordinating with catering services and other vendors?
Expected Answer: Should describe communication methods, timeline creation, coordination meetings, and how they ensure all vendors work together smoothly.
Junior Level Questions
Q: What tools do you use to stay organized when planning events?
Expected Answer: Should mention basic planning tools like calendars, checklists, planning software, and communication platforms used to track event details.
Q: How do you handle client communications and updates?
Expected Answer: Should discuss basic client communication practices, meeting scheduling, progress updates, and handling simple client requests.
Experience Level Indicators
Junior (0-2 years)
- Basic event timeline creation
- Vendor coordination
- Guest list management
- Basic budgeting skills
Mid (2-5 years)
- Multiple event management
- Advanced budget management
- Crisis handling
- Vendor relationship building
Senior (5+ years)
- Large-scale event management
- Team leadership
- Strategic planning
- Client relationship management
Red Flags to Watch For
- No experience with budgeting or cost management
- Poor communication skills
- Lack of problem-solving examples
- No experience with vendor coordination
- Unable to provide examples of successful events managed
Need more hiring wisdom? Check these out...
Beyond Borders: Mastering the Art of a Global Onboarding Calendar
Succession Planning: Your Company's Future-Proof Strategy
How Internal Gig Marketplaces Revolutionize Employee Development
