Documentation
Documentation refers to the essential process of recording, organizing, and maintaining detailed records of laboratory work, experiments, and procedures. It's like keeping a very detailed diary of everything that happens in the lab. This includes writing down methods used, results obtained, and observations made during scientific work. Good documentation is crucial because it helps other scientists repeat experiments, ensures quality control, and is often required by regulatory agencies. In many labs, this involves using both paper lab notebooks and electronic systems to track work.
Examples in Resumes
Maintained detailed Documentation for all laboratory procedures and experimental results
Created standardized Documentation templates for the research department
Led implementation of electronic Documentation system for laboratory records
Ensured compliance with FDA requirements through proper Laboratory Documentation
Improved Documentation processes for sample handling and testing
Typical job title: "Documentation Specialists"
Also try searching for:
Where to Find Documentation Specialists
Professional Organizations
Job Resources
Online Communities
Example Interview Questions
Senior Level Questions
Q: How would you implement a new documentation system across multiple laboratory departments?
Expected Answer: Look for answers that show experience in project management, understanding of different lab needs, training coordination, and ensuring compliance while maintaining efficiency. They should mention stakeholder communication and change management.
Q: How do you ensure documentation compliance with multiple regulatory requirements (FDA, EPA, etc.)?
Expected Answer: Should demonstrate knowledge of various regulatory requirements, experience creating compliant documentation processes, and methods for training staff and auditing documentation quality.
Mid Level Questions
Q: What systems have you used for managing laboratory documentation, and what are their pros and cons?
Expected Answer: Should be able to compare paper-based and electronic systems, discuss features of common lab management software, and explain how they ensure accuracy and accessibility of records.
Q: How do you handle documentation errors or corrections in laboratory records?
Expected Answer: Should explain proper correction procedures (no erasures, single line-through, initials and dates, reason for change) and understand the importance of maintaining an audit trail.
Junior Level Questions
Q: What essential information should be included in basic laboratory documentation?
Expected Answer: Should mention dates, times, personnel involved, materials used, procedures followed, results obtained, and any unusual observations or deviations from standard procedures.
Q: Why is proper documentation important in a laboratory setting?
Expected Answer: Should discuss traceability, reproducibility of experiments, regulatory compliance, and the importance of accurate record-keeping for scientific validity.
Experience Level Indicators
Junior (0-2 years)
- Basic laboratory record-keeping
- Understanding of documentation requirements
- Ability to follow documentation procedures
- Basic computer skills for record entry
Mid (2-5 years)
- Electronic lab notebook systems
- Quality control documentation
- Training others in documentation procedures
- Documentation review and verification
Senior (5+ years)
- Documentation system implementation
- Regulatory compliance management
- Standard Operating Procedure development
- Documentation process improvement
Red Flags to Watch For
- Poor attention to detail in documentation examples
- Lack of understanding of regulatory requirements
- Unable to explain proper error correction procedures
- No experience with electronic documentation systems
- Unfamiliarity with standard laboratory practices
Related Terms
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