Recruiter's Glossary

Examples: Technical Assistance • Official Development Assistance • Lessons Learned

Concept Note

Term from International Organizations industry explained for recruiters

A Concept Note is a brief document that outlines a proposed project or program idea, commonly used in international organizations, NGOs, and development agencies. Think of it as a mini-proposal or project preview that helps decision-makers quickly understand what someone wants to do, why it matters, and how much it might cost. It's shorter than a full proposal (usually 2-5 pages) and is often used as a first step before developing a detailed project proposal. People working in fundraising, program development, or project management regularly create and work with concept notes to get initial approval or funding interest.

Examples in Resumes

Developed Concept Note for a $2M education initiative that secured donor funding

Led team in preparing successful Concept Notes for various UN-funded projects

Reviewed and evaluated over 50 Concept Note submissions for grant funding

Typical job title: "Program Development Officers"

Also try searching for:

Grant Writer Program Officer Project Development Specialist Proposal Writer Development Coordinator Program Manager Fundraising Officer

Where to Find Program Development Officers

Professional Networks

Resource Centers

Example Interview Questions

Senior Level Questions

Q: How do you ensure a concept note aligns with donor priorities while maintaining project integrity?

Expected Answer: Should discuss research of donor guidelines, balancing community needs with funding requirements, and strategic approach to project design while maintaining ethical considerations.

Q: Describe your experience in turning concept notes into successful funded projects.

Expected Answer: Should explain process of developing full proposals from concept notes, stakeholder engagement, and track record of successful funding conversions.

Mid Level Questions

Q: What are the key elements you include in a concept note?

Expected Answer: Should mention problem statement, objectives, proposed solution, budget overview, and expected impact while emphasizing clear and concise writing.

Q: How do you handle budget estimates in concept notes?

Expected Answer: Should discuss preliminary budget creation, cost research, and how to present realistic figures without detailed breakdowns at the concept stage.

Junior Level Questions

Q: What is the difference between a concept note and a full proposal?

Expected Answer: Should explain that a concept note is shorter, preliminary, and less detailed, while a full proposal is comprehensive and includes detailed planning and budgets.

Q: How do you research donor requirements for concept notes?

Expected Answer: Should describe use of donor guidelines, organization websites, and previous successful examples to understand requirements and preferences.