Recruiter's Glossary

Examples: Preview Period • Lot Description • Private Treaty Sale

Auction Schedule

Term from Auction Houses industry explained for recruiters

An Auction Schedule is a detailed planning system used by auction houses to organize and manage their upcoming sales events. It includes the timing, preparation, and coordination of multiple auctions throughout the year. This schedule helps ensure proper timing for catalog preparation, preview periods, marketing campaigns, and the actual auction events. It's a critical planning tool that auction houses use to maximize attendance and bidding potential while avoiding conflicts with major industry events or competing auctions.

Examples in Resumes

Developed and maintained Auction Schedule for quarterly fine art sales

Coordinated marketing campaigns according to Auction Schedule timelines

Managed Auction Calendar for multiple departments across three locations

Successfully implemented new Sales Schedule system resulting in 30% increase in auction attendance

Typical job title: "Auction Coordinators"

Also try searching for:

Auction Planner Sales Coordinator Auction Administrator Events Coordinator Auction House Manager Sales Calendar Manager

Where to Find Auction Coordinators

Professional Organizations

Job Boards

Industry Networks

Example Interview Questions

Senior Level Questions

Q: How would you handle scheduling conflicts between multiple high-profile auctions?

Expected Answer: A senior coordinator should discuss analyzing market timing, coordinating with major collectors and dealers, considering international time zones, and maintaining relationships with key stakeholders while ensuring maximum exposure for each auction.

Q: Describe your experience in developing annual auction strategies.

Expected Answer: Should demonstrate understanding of market seasonality, ability to plan 12-18 months ahead, knowledge of competing events, and experience in adjusting schedules based on market conditions and consignment opportunities.

Mid Level Questions

Q: How do you coordinate between different departments when creating an auction schedule?

Expected Answer: Should explain experience in balancing needs of various departments (marketing, cataloging, photography, logistics), understanding lead times, and managing internal communications.

Q: What factors do you consider when scheduling preview periods?

Expected Answer: Should discuss consideration of target audience availability, venue constraints, marketing timeline, and coordination with catalog production and photography schedules.

Junior Level Questions

Q: What are the basic components of an auction schedule?

Expected Answer: Should identify key elements like consignment deadlines, photography dates, catalog production, preview periods, and auction dates.

Q: How do you track and maintain an auction schedule?

Expected Answer: Should demonstrate familiarity with calendar management tools, basic timeline creation, and understanding of how to communicate schedule updates to team members.