Recruiter's Glossary

Examples: Bunker Adjustment • Detention • Door-to-Door

Arrival Notice

Term from Shipping industry explained for recruiters

An Arrival Notice is an important document in shipping and logistics that tells customers when their cargo or shipment is expected to arrive at its destination. Think of it like a delivery update notification, but for large-scale shipping. It includes key information such as the vessel name, container numbers, arrival time, and where to pick up the goods. This document is crucial for planning warehouse space, organizing pickup, and managing customs clearance. Other common names for this are "Import Arrival Notice," "Cargo Arrival Notice," or "Shipment Arrival Notice."

Examples in Resumes

Processed over 200 Arrival Notices monthly for international shipments

Automated the Arrival Notice distribution system to improve customer communication

Managed Import Arrival Notice processing for major retail clients

Coordinated with customs based on Arrival Notice and Cargo Arrival Notice timing

Typical job title: "Shipping Coordinators"

Also try searching for:

Logistics Coordinator Import Coordinator Shipping Specialist Documentation Specialist Freight Coordinator Customs Broker Import Operations Specialist

Where to Find Shipping Coordinators

Professional Networks

Industry Associations

Example Interview Questions

Senior Level Questions

Q: How would you handle a situation where multiple arrival notices need updating due to a vessel delay?

Expected Answer: A senior coordinator should explain their process for mass communications, prioritizing urgent shipments, coordinating with customs brokers, and managing customer expectations while ensuring all documentation stays accurate.

Q: What systems have you implemented to improve arrival notice processing efficiency?

Expected Answer: Should discuss experience with streamlining workflows, implementing automated notification systems, training staff, and maintaining accuracy while increasing processing speed.

Mid Level Questions

Q: What information must be included in an arrival notice and why?

Expected Answer: Should list key components like vessel details, container numbers, arrival dates, cargo details, and explain why each piece of information matters for different stakeholders.

Q: How do you handle customs clearance coordination using arrival notices?

Expected Answer: Should explain the process of timing customs documentation with arrival notices, common challenges, and how to ensure smooth clearance.

Junior Level Questions

Q: What is the purpose of an arrival notice?

Expected Answer: Should explain that it's a document informing customers when their shipment will arrive and what steps they need to take for pickup or delivery.

Q: How do you ensure accuracy when processing arrival notices?

Expected Answer: Should discuss basic checking procedures, verifying information sources, and the importance of double-checking details before sending to customers.