Side Event
A Side Event is a supplementary meeting or activity organized alongside a main conference, summit, or official gathering in international organizations. These events provide opportunities for deeper discussions on specific topics, networking, and highlighting particular issues that might not be covered in the main agenda. They're similar to breakout sessions in corporate conferences, but specifically in the context of international diplomacy and development work. Organizations like the UN, WHO, and other international bodies frequently host side events during their major meetings to allow for more focused discussions and presentations.
Examples in Resumes
Coordinated three Side Events during the UN General Assembly focusing on climate change initiatives
Led the organization of a Side Event at COP26 highlighting sustainable development goals
Managed logistics and speaker coordination for two high-level Side Events at the World Health Assembly
Typical job title: "Event Coordinators"
Also try searching for:
Where to Find Event Coordinators
Example Interview Questions
Senior Level Questions
Q: How would you handle multiple competing requests for side events during a major conference with limited time slots and resources?
Expected Answer: A senior coordinator should discuss prioritization strategies, stakeholder management, diplomatic considerations, and creative solutions like combining complementary events or utilizing alternative time slots.
Q: Describe your experience managing high-level diplomatic side events and handling protocol requirements.
Expected Answer: Should demonstrate knowledge of diplomatic protocol, experience with VIP management, security coordination, and understanding of international organization procedures and sensitivities.
Mid Level Questions
Q: What factors do you consider when planning a side event budget?
Expected Answer: Should mention venue costs, technical requirements, catering, interpretation services, promotional materials, staff costs, and contingency planning.
Q: How do you ensure effective promotion and attendance at side events?
Expected Answer: Should discuss communication strategies, stakeholder engagement, use of organizational networks, timing considerations, and coordination with main conference organizers.
Junior Level Questions
Q: What are the key logistical elements you need to coordinate for a side event?
Expected Answer: Should mention room booking, technical equipment, registration process, materials preparation, catering arrangements, and basic protocol considerations.
Q: How would you handle last-minute changes to a side event program?
Expected Answer: Should demonstrate basic problem-solving skills, understanding of communication channels, and ability to adapt while maintaining professional standards.
Experience Level Indicators
Junior (0-2 years)
- Basic event coordination
- Meeting logistics management
- Communication with participants
- Documentation and record-keeping
Mid (2-5 years)
- Budget management
- Stakeholder coordination
- Protocol awareness
- Crisis management
Senior (5+ years)
- Strategic event planning
- High-level diplomatic protocol
- Multi-stakeholder management
- Team leadership
Red Flags to Watch For
- No understanding of diplomatic protocol
- Lack of experience with international organizations
- Poor multicultural communication skills
- No experience with event budgeting and resource management
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