Invoice Processing
Invoice Processing is a fundamental business task that involves handling bills and payments between companies. It includes receiving bills (invoices) from vendors, checking them for accuracy, getting approval from managers, entering them into accounting systems, and making sure they get paid on time. Many companies now use special software to make this process faster and more accurate, replacing the old paper-based methods. This task is crucial for keeping track of company expenses and maintaining good relationships with suppliers.
Examples in Resumes
Managed Invoice Processing for 200+ monthly vendor payments
Streamlined Invoice Processing workflow reducing processing time by 40%
Implemented automated Invoice Processing system for accounts payable department
Supervised team of 3 clerks handling Invoice Processing and Accounts Payable
Typical job title: "Accounts Payable Clerks"
Also try searching for:
Where to Find Accounts Payable Clerks
Professional Associations
Online Communities
Job Boards
Example Interview Questions
Senior Level Questions
Q: How would you improve an inefficient invoice processing system?
Expected Answer: Look for answers that discuss implementing automation, establishing clear approval workflows, setting up vendor management systems, and training staff on best practices. They should mention ways to prevent duplicate payments and ensure accuracy.
Q: How do you handle invoice processing during month-end close?
Expected Answer: Should explain prioritizing urgent payments, ensuring all invoices are properly dated and recorded in the correct period, and coordinating with other departments to gather all outstanding invoices.
Mid Level Questions
Q: What steps do you take to verify an invoice before processing?
Expected Answer: Should mention checking purchase orders, receiving documents, mathematical accuracy, proper approvals, and vendor information verification.
Q: How do you handle discrepancies in invoices?
Expected Answer: Should explain the process of contacting vendors, documenting issues, getting manager approval for adjustments, and maintaining clear records of resolution.
Junior Level Questions
Q: What information should be checked on every invoice?
Expected Answer: Should list basic elements like invoice number, date, amount, vendor details, payment terms, and purchase order numbers if applicable.
Q: How do you organize invoices for processing?
Expected Answer: Should describe a systematic approach to sorting by due date, maintaining digital or physical filing systems, and tracking processing status.
Experience Level Indicators
Junior (0-2 years)
- Basic data entry
- Filing and organization
- Use of accounting software
- Basic invoice verification
Mid (2-5 years)
- Invoice problem resolution
- Payment scheduling
- Vendor communication
- Month-end reconciliation
Senior (5+ years)
- Process improvement
- Team supervision
- Policy development
- System implementation
Red Flags to Watch For
- Unable to describe basic invoice verification steps
- No experience with accounting software
- Poor attention to detail
- Lack of understanding about payment terms and cycles
