Recruiter's Glossary

Examples: Background Screening • Guard Tour System • Security Standards

Chain of Custody

Term from Security industry explained for recruiters

Chain of Custody is a documented process that tracks who has handled sensitive items or information, when they handled it, and what they did with it. Think of it like a package tracking system, but for security-sensitive materials. This process is crucial in security roles because it helps maintain evidence integrity, protects confidential information, and ensures accountability. It's commonly used in both physical security (handling evidence or valuable items) and information security (protecting sensitive data). When you see this term in resumes, it usually indicates experience with maintaining detailed records and following strict security protocols.

Examples in Resumes

Implemented Chain of Custody procedures for handling classified documents across three facility locations

Managed Chain-of-Custody documentation for evidence handling in corporate investigations

Trained staff of 20 on proper Chain of Custody protocols for sensitive material handling

Typical job title: "Security Officers"

Also try searching for:

Security Manager Evidence Custodian Security Specialist Compliance Officer Security Operations Manager Physical Security Specialist Asset Protection Manager

Where to Find Security Officers

Professional Associations

Online Networks

Job Resources

Example Interview Questions

Senior Level Questions

Q: How would you design a Chain of Custody system for a large organization?

Expected Answer: Look for answers that demonstrate experience in creating comprehensive tracking systems, including documentation methods, staff training, audit procedures, and integration with existing security protocols. They should mention risk assessment and compliance requirements.

Q: How do you handle Chain of Custody violations?

Expected Answer: Strong answers should cover investigation procedures, documentation of incidents, corrective actions, reporting to management, and implementing measures to prevent future violations. They should emphasize the importance of immediate response.

Mid Level Questions

Q: What documentation is essential in a Chain of Custody process?

Expected Answer: Candidates should mention tracking forms, signatures, timestamps, transfer logs, and any specific documentation required by company policy or regulations. They should understand the importance of detailed record-keeping.

Q: How do you train new staff on Chain of Custody procedures?

Expected Answer: Look for experience in developing training materials, conducting hands-on demonstrations, testing understanding, and ensuring ongoing compliance through regular refresher training.

Junior Level Questions

Q: What is Chain of Custody and why is it important?

Expected Answer: Should be able to explain that it's a tracking process for sensitive items/information and why it matters for security and accountability. Basic understanding of documentation requirements is expected.

Q: What steps do you take when receiving an item that requires Chain of Custody?

Expected Answer: Should describe basic steps like verifying sender identity, inspecting package condition, signing receipt documents, and proper storage procedures.