Art Database
An Art Database is a specialized system for organizing and tracking artwork information in galleries, museums, or art dealerships. It helps art professionals keep records of artwork details, sales history, artist information, and collection management. Think of it like a digital filing cabinet specifically designed for the art world. Popular systems include ArtBase, GallerySystems, and ArtLogic. These tools help art businesses manage their inventory, track provenance (artwork history), and handle client relationships all in one place. You might also hear it referred to as an "art management system" or "collection management software."
Examples in Resumes
Managed over 5,000 artworks using Art Database systems for gallery inventory
Implemented new Art Database to streamline artwork documentation and sales tracking
Trained staff on Art Database and Collection Management System use for daily operations
Typical job title: "Art Database Managers"
Also try searching for:
Where to Find Art Database Managers
Example Interview Questions
Senior Level Questions
Q: How would you manage a database migration from one art management system to another?
Expected Answer: Should discuss experience with planning data transfers, ensuring data integrity, training staff, and maintaining business operations during the transition. Should mention strategies for preserving artwork history and relationships.
Q: How do you handle complex provenance tracking in an art database?
Expected Answer: Should explain methods for documenting artwork history, ownership changes, and authentication records. Should discuss importance of maintaining accurate records for legal and value assessment purposes.
Mid Level Questions
Q: What procedures do you use to ensure accurate artwork documentation?
Expected Answer: Should discuss methods for consistent data entry, image management, condition reporting, and regular auditing of records. Should mention importance of standardized naming conventions and metadata.
Q: How do you handle multiple user access and training for art database systems?
Expected Answer: Should explain experience with setting up user permissions, creating training materials, and ensuring data security while maintaining accessibility for different staff roles.
Junior Level Questions
Q: What basic information should be included in an artwork record?
Expected Answer: Should list essential artwork details like artist name, title, medium, dimensions, creation date, location, and provenance basics. Should understand importance of consistent data entry.
Q: How do you organize digital images in an art database?
Expected Answer: Should explain basic image management practices, including file naming conventions, resolution requirements, and linking images to artwork records.
Experience Level Indicators
Junior (0-2 years)
- Basic data entry and record keeping
- Image management
- Simple artwork documentation
- Basic report generation
Mid (2-5 years)
- Advanced search and reporting
- User training and support
- Collection inventory management
- Exhibition planning support
Senior (5+ years)
- Database migration and integration
- System customization
- Policy development
- Staff supervision and training
Red Flags to Watch For
- No experience with art terminology or artwork handling
- Lack of attention to detail in data entry
- No understanding of artwork documentation standards
- Poor organizational skills
Related Terms
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