Is Your Current Software Holding You Back?
If you're nodding along to any of these, we need to talk.
Struggling to manage different workflows for each client?
Manually tracking complex commissions in spreadsheets?
Losing time switching between your ATS, email, and texting apps?
Finding it impossible to efficiently manage and distribute jobs to your sub-vendors?
Spending hours manually parsing resumes and entering data?
Losing track of candidates because your pipeline goes stagnant?
Struggling to provide clients with real-time visibility into their hiring pipeline?
Having no clear view of team performance and placement metrics?
One Platform. Radically Adaptable.
Machine Hiring combines ATS, CRM, and VMS into one platform that molds to your exact processes rather than forcing you to change how you work.
Client Management (CRM)
Manage every client relationship with precision. Store contacts, track project status, and create unique workflows for each client.
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Client & Project Database: Centralize all client information.
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Customizable Statuses: Track clients from "Potential" to "Key Account".
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Favorite Projects: Prioritize your most important client jobs.
Recruiter Enablement (ATS)
Empower your recruiters with AI-powered tools that eliminate manual work and accelerate placements.
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AI Resume Parsing: Instantly create rich profiles from any resume format.
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Semantic Search: Find the right talent based on context, not just keywords.
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Unified Communication: Manage Email, WhatsApp & Telegram in one place.
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Custom Pipelines: Tailor hiring stages for any role or client.
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Automated Alerts: Never miss stagnant candidates with 14-day notifications.
Sub-Vendor Management (VMS)
Scale your fulfillment capabilities by seamlessly collaborating with your network of subcontracting partners.
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Subcontractor Database: Manage all your partners in one place.
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Automated Job Distribution: Send job orders instantly using templates.
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Full Communication History: Track every job sent to every partner.
Imagine an ATS that could...
"What if our ATS could automatically calculate commissions based on our complex, multi-tiered split plans?"
With Machine Hiring, it can.
We build custom logic to handle your exact commission structures, including split deals, tiered rates, and team-based calculations—saving hours of manual work and eliminating costly errors.
"What if we could give our biggest clients a branded portal to see their candidate pipeline in real-time?"
With Machine Hiring, you can.
We create white-labeled client portals that provide transparency and strengthen your client relationships.
"What if our system could generate detailed performance reports broken down by placement value, time-to-fill, and team hierarchy?"
With Machine Hiring, it does.
Our flexible reporting engine tracks KPIs by manager, team, and department—plus automated weekly candidate movement reports keep everyone aligned.
"What if we could manage our entire sub-vendor network and distribute jobs without ever leaving our ATS?"
With Machine Hiring, it's built-in.
Our integrated VMS functionality is a core part of the platform, not a costly add-on.
Have a Different Challenge?
These are just a few examples. Machine Hiring is 100% customizable to solve YOUR unique workflow challenges. If you can imagine it, we can build it.
Tell Us Your "What If" →
"Machine Hiring isn't just an ATS; it's our agency's central nervous system. The ability to manage unique client workflows and our sub-vendor network in one place has probably doubled our team's efficiency and transformed how we report value to our clients."
— Ekleft, Global IT Recruitment
Ready to Stop Adapting to Your Software?
Let's build software that adapts to you. Schedule a personalized demo and see how Machine Hiring can be custom-built to accelerate your agency's growth.
Join Companies Who've Stopped Compromising On Their Hiring Tech
Staffing Director Wish List
Sound familiar? These are the custom features staffing agency owners ask us to build most often.
Multi-Tier Commission Splits
Complex splits between account managers, recruiters, and referral sources with automatic calculations
Client-Specific Workflows
Unique approval processes, interview stages, and submission formats for each client contract
Subcontractor Automation
Intelligent job distribution, performance tracking, and payment processing for your vendor network
Client Portal Branding
White-labeled dashboards showing real-time pipeline updates for your biggest accounts
Revenue Forecasting
Predictive analytics based on pipeline stage, historical close rates, and seasonal trends
Compliance Management
Right to work verification, background check tracking, certification expiry alerts
Performance Dashboards
Recruiter KPIs, client satisfaction scores, placement velocity by industry or role type
Multi-Channel Communication
Unified inbox for email, SMS, WhatsApp, and LinkedIn messages with candidate history
Candidate Pool Management
Intelligent candidate recycling, skill-based matching, and automated re-engagement campaigns
Contract & Rate Management
MSA tracking, rate card management, and automatic margin calculations for contract roles
"I wish our ATS could handle..." → We specialize in making it happen.