Recruiter's Glossary

Examples: Accounts Payable • Document Indexing • Visitor Management

Archival Procedures

Term from Clerical Services industry explained for recruiters

Archival Procedures are the methods and rules used to organize, preserve, and manage important documents and records in an office or institution. This includes both paper and digital files. Think of it as a systematic way to keep track of important materials so they can be easily found later and stay in good condition. Similar terms you might see include records management, document preservation, or filing systems. These procedures help offices maintain their history, meet legal requirements for keeping records, and find information quickly when needed.

Examples in Resumes

Implemented Archival Procedures for 10,000+ corporate documents

Trained staff on proper Records Management and Archival Procedures

Modernized Document Preservation and Archival Procedures by converting paper files to digital format

Typical job title: "Records Management Specialists"

Also try searching for:

Records Clerk File Clerk Document Manager Archive Assistant Records Coordinator Filing Specialist Document Control Specialist

Where to Find Records Management Specialists

Professional Associations

Online Resources

Job Boards

Example Interview Questions

Senior Level Questions

Q: How would you develop a company-wide records management policy?

Expected Answer: Should explain process of assessing needs, creating retention schedules, ensuring compliance with laws, training staff, and implementing both physical and digital systems.

Q: How do you handle the transition from paper to digital archives?

Expected Answer: Should discuss planning, prioritizing documents, choosing software, maintaining integrity of records, training staff, and ensuring accessibility while maintaining security.

Mid Level Questions

Q: How do you determine how long to keep different types of documents?

Expected Answer: Should mention consulting legal requirements, company policies, industry standards, and creating clear retention schedules for different document types.

Q: What systems do you use to track document locations and access?

Expected Answer: Should describe experience with filing systems, databases, or software used to track documents, including check-out procedures and access logs.

Junior Level Questions

Q: What is your experience with filing systems?

Expected Answer: Should be able to explain basic alphabetical, numerical, and chronological filing systems and their appropriate uses.

Q: How do you ensure confidential documents are properly handled?

Expected Answer: Should discuss basic security measures like locked cabinets, controlled access, proper disposal methods, and confidentiality procedures.