Recruiter's Glossary

Examples: Client Interface • Purchase Orders • Payroll Support

Invoice Processing

Term from Clerical Services industry explained for recruiters

Invoice Processing refers to the important office task of handling bills and payments that companies receive from their suppliers or send to their customers. It includes checking that invoice details are correct, entering them into computer systems, getting approvals for payment, and making sure everything is properly filed for accounting purposes. This can be done manually or using special software that helps make the process faster and more accurate. Think of it as being the organized person who makes sure all bills are handled correctly and paid on time, helping keep both the company and its business partners happy.

Examples in Resumes

Managed Invoice Processing for over 200 vendors monthly

Streamlined Invoice Processing procedures reducing processing time by 40%

Supervised team of 3 clerks handling Invoice Processing and Accounts Payable tasks

Implemented new software for Invoice Processing and payment tracking

Typical job title: "Invoice Processing Clerks"

Also try searching for:

Accounts Payable Clerk Invoice Clerk Billing Specialist AP Specialist Invoice Processing Specialist Accounting Clerk Accounts Payable Coordinator

Where to Find Invoice Processing Clerks

Professional Associations

Online Resources

Job Boards

Example Interview Questions

Senior Level Questions

Q: How would you implement improvements to an invoice processing system that's falling behind?

Expected Answer: A senior processor should discuss analyzing current bottlenecks, suggesting automation options, creating better workflows, training staff, and implementing quality control measures while maintaining accuracy.

Q: How do you handle invoice disputes with vendors while maintaining good relationships?

Expected Answer: Should demonstrate knowledge of diplomatic communication, documentation procedures, problem-solving skills, and understanding of how to reach fair resolutions while following company policies.

Mid Level Questions

Q: What steps do you take to verify an invoice is valid and ready for payment?

Expected Answer: Should explain checking purchase orders, delivery confirmations, pricing accuracy, approval requirements, and proper documentation needed before processing payment.

Q: How do you prioritize invoices when dealing with a large volume?

Expected Answer: Should mention organizing by due dates, payment terms, discount opportunities, and vendor importance while maintaining accurate tracking systems.

Junior Level Questions

Q: What basic information do you need to process an invoice?

Expected Answer: Should list essential elements like vendor name, invoice number, date, amount, payment terms, and purchase order number if applicable.

Q: How do you ensure accuracy when entering invoice data?

Expected Answer: Should discuss double-checking numbers, verifying vendor information, matching against purchase orders, and having a system for catching errors.